East Central Railway Security Manpower Service Tender 2026 Hajipur Bihar Version 2.0 – Salary Payment Terms
Bid Publish Date
10-Sep-2026, 2:41 pm
Bid End Date
21-Sep-2026, 3:00 pm
Value
₹18,40,884
Location
Progress
Key Highlights
- • Dedicated service office in the consignee state (Hajipur, Bihar commonly associated with ECR) for service delivery
- • 50% variation allowance on contract quantity or duration at bid issue and during contract
- • Payment of salaries/wages by the service provider as a primary contractual obligation
- • EMD/Performance security options include Demand Draft or Fixed Deposit Receipt in favor of FA&CAO/ECR, Hajipur
- • Sub-contracting requires buyer consent; seller remains jointly and severally liable
- • Dedicated toll-free service support line required for bidder or OEM
- • No explicit technical BOQ or safety standards provided in tender data
Tender Overview
The East Central Railway, part of Indian Railways, invites bids for Security Manpower Services (Version 2.0) covering Office/Commercial/Institutions/Residential watch and ward functions. The project carries an estimated value of ₹1,840,884.07. While explicit start/end dates and location details are not provided in the data, bidders should assume deployment across ECR jurisdictions with a dedicated service office located in the consignee state and robust support channels. A key differentiator is the Buyer’s 50% quantity or duration variation right, allowing scope adjustment up to half of the contract. This tender emphasizes workforce provisioning, payroll responsibility, and compliant service delivery within a rail environment.
Technical Specifications & Requirements
- No explicit technical specifications or itemised BOQ are provided in the data.
- The procurement scope centers on trusted security manpower services (watch and ward) for office/commercial/institutional/residential contexts within East Central Railway.
- Financial and compliance prerequisites are highlighted: EMD/Performance security options include Demand Draft (DD) or Fixed Deposit Receipt (FDR) with specific PAYABLE/ENDORSEMENT pathways to FA&CAO/ECR, Hajipur.
- Payment obligation states that salaries/wages for deployed staff are to be paid by the Service Provider as a primary obligation.
- Additional terms mandate a dedicated service office in the consignee state and a dedicated toll-free support line for service issues.
Terms, Conditions & Eligibility
- Quantity/duration may be increased up to 50% at contract issue and again up to 50% during the contract per buyer’s consent.
- Bidder must not be in liquidation or similar proceedings and should upload an undertaking to this effect.
- Sub-contracting and assignment require prior written consent from the buyer; ultimate liability remains with the original seller.
- EMD/Performance security can be provided via DD or FDR in favor of FA&CAO/ECR, Hajipur, with 15-day delivery of the hard copy post-award.
- Service office must exist within the state of the consignee; toll-free/service support line must be operational for bidders and OEMs.
Key Specifications
-
Security manpower services for watch-and-ward across Office/Commercial/Institutions/Residential premises
-
Estimated contract value: ₹1,840,884.07
-
Variation rights: up to 50% in quantity or duration
-
Payment of salaries/wages by service provider; supplier must ensure timely payroll
-
Service office requirement within the state of the consignee
-
Dedicated toll-free support line for service and maintenance
Terms & Conditions
-
50% contract quantity/duration variation rights at bid and post-award
-
Salaries/payroll obligation on the service provider; not passed to buyer
-
DD or FDR-based performance security with submission within 15 days of award
Important Clauses
Payment Terms
Service provider pays salaries to deployed staff; buyer payments flow per contract terms after delivery milestones
Delivery Schedule
Not explicitly defined in data; deployment timelines subject to contract variation up to 50% and buyer approval
Penalties/Liquidated Damages
Not specified in data; may be governed by GeM terms and tender clauses
Bidder Eligibility
-
Not under liquidation or similar proceedings
-
Demonstrated experience in security manpower provisioning
-
Financial stability evidenced by audited statements and capacity to payroll staff
Tender Data
Bid Details
Quantity
3
Bid Type
Single Packet Bid
Bid Validity
150 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Security Manpower Service (Version 2.0) - Office/Commercial/Institutions/ Residential; Watch and Ward
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
26
Delivery Details
Delivery Locations
1
Delivery Cities
Vaishali
Delivery Pincodes
844101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mithileshwar Kumar Chaudhary | 844101,O/o-Principal Chief Signal and Telecommunication engineer, 3 rd floor, New G.M.Building, East Central Railway, Hajipur-844101 | Vaishali | Bihar | 844101 | 3 | - | Tenure/ Duration of Employment (in months) : 24 Basic Pay (Minimum daily wage) : 709 Provident Fund (INR per day) : 75 EDLI (INR per day) : 0 ESI (INR per day) : 23.04 EPF Admin charge (INR per day) : 0 Bonus (INR per day) : 0 Optional Allowance 1 (in Rupees) : 0 Optional Allowance 2 (in Rupees) : 0 Optional Allowance 3 (in Rupees) : 0 Number of working days in a month : 31 |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9855485.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
Experience certificates for security manpower service
Financial statements demonstrating financial stability
EMD submission (DD or online equivalent) or arrangements for PBG/FD
Technical compliance documents or certifications (if applicable)
OEM authorization or service capability proof (if applicable)
Declaration of non-liquidation and no adverse proceedings
Frequently Asked Questions
How to bid for Hajipur security manpower tender 2026 in East Central Railway?
Bidders must register on the GeM portal, submit the required documents (GST, PAN, experience certificates, financials), provide EMD via DD or online, and ensure a dedicated service office in the consignee state. The contract allows up to 50% variation in quantity or duration; salaries are the service provider's responsibility.
What documents are required for East Central Railway security bid 2026?
Submit GST, PAN, experience certificates for security staffing, financial statements, EMD or acceptable security deposit (DD or FDR), technical compliance documents, and OEM authorizations if applicable. Include declaration of non-liquidation and proof of payroll capability.
What are the payment terms for East Central Railway security provision contract?
Salaries of deployed staff must be paid by the service provider as a primary obligation. Payment terms beyond wages are defined in contract; ensure timely payroll; security deposit via DD or FDR is required with submission within 15 days after award.
What is the contract variation allowance in this tender?
The buyer can increase or decrease contract quantity or duration up to 50% at contract issue, and may further adjust up to 50% with consent. This requires formal approval and adherence to revised scope by the bidder.
What are the submission formats for EMD and performance security?
Submit via Demand Draft in favor of FA&CAO/ECR, Hajipur, or provide a scanned copy online with hard copy delivered within 15 days. Alternative acceptable forms include Fixed Deposit Receipt (FDR) pledged to the same account, with the original FDR delivered within 15 days.
What is the estimated contract value for the security staffing tender 2026?
The tender’s estimated value is ₹1,840,884.07. This figure guides bid pricing, payroll budgeting, and potential scope adjustments under the 50% variation clause.