HQIDS Department Of Military Affairs Kerosene Water Heating Hamam 1000L Tender Almora Uttarakhand 2026 ISO 9001 14001 45001
Bid Publish Date
19-Oct-2026, 7:35 pm
Bid End Date
30-Oct-2026, 9:00 am
Location
Progress
Tender Overview
Organization: HQIDS (Department Of Military Affairs). The procurement scope targets a kerosene water heating hamam with 1000 liter capacity for installation in Almora, Uttarakhand. Estimated value and quantity are not disclosed; however, the tender imposes a 25% quantity tolerance via option clauses and a delivery schedule linked to the original delivery order date. Mandatory compliance includes ISO 9001, ISO 14001, ISO 45001 certifications, and a Bid Specific Manufacturer Authorization Form (MAF). The ATC requires audited financials and OEM turnover documentation for the last three years, plus notarized affidavits confirming bid terms and bidder solvency. The tender emphasizes OEM-based submissions and supplier qualification to ensure adherence to international standards. The unique aspects are the ISO suite requirements, MAF, and financial disclosures tied to the OEM’s turnover.
Technical Specifications & Requirements
- Product/service: kerosene-powered water heating system with a 1000 liter capacity (hamam)
- Location delivery: Almora, Uttarakhand
- Key standards required: ISO 9001, ISO 14001, ISO 45001; ISO certificates to be provided with audit reports
- Bidding prerequisites: Bid Specific Manufacturer Authorization Form issued by OEM; last three years’ audited financials; GSTR-3B where applicable; turnover certificate with UDIN; notarized affidavit with bid number
- OEM turnover: Certificate for last three financial years (CA-UDIN verified)
- Option clause: quantity may increase/decrease up to 25%; extended delivery period formula applies; minimum 30 days
- Other: Compliance with buyer ATC terms and MAF submission for selected categories
Terms, Conditions & Eligibility
- EMD/financials: Audited balance sheets, P&L, IT returns, and turnover documentation for three years; GSTR-3B where applicable
- Authorizations: OEM-specific MAF clearly mentioning GeM bid number, bidder name, quoted product
- Notarized affidavit: Bidder confirms acceptance of terms, authenticity of documents, and solvent status
- Delivery: Delivery period aligned with original order date; extension rules apply per option clause
- Warranty/standards: ISO 9001/14001/45001 compliance required; latest surveillance/audit reports to accompany certificates
Key Specifications
-
Product/service: kerosene-powered water heating system (hamam) with 1000 liter capacity
-
Delivery location: Almora, Uttarakhand
-
Standards: ISO 9001, ISO 14001, ISO 45001 with valid certificates and audit reports
-
Submission: Bid Specific Manufacturer Authorization Form (OEM-issued) clearly listing GeM Bid Number and quoted product
-
Financials: last three years’ audited statements and OEM turnover certificates with UDIN
-
Option clause: quantity adjustment up to 25% and extended delivery period based on formula
-
Warranty/after-sales: compliance with ISO standards and supplier’s AMC/support as applicable
Terms & Conditions
-
25% quantity variation allowed; extended delivery period as per formula
-
Mandatory ISO 9001, 14001, 45001 with audit reports
-
Bid Specific Manufacturer Authorization Form required from OEM
Important Clauses
Payment Terms
Not specified in data; ensure terms align with GeM ATC and OEM invoicing
Delivery Schedule
Delivery starts from the last date of original delivery order; extended period follows option clause
Penalties/Liquidated Damages
Not detailed; likely per GeM terms and contract norms; bidder to confirm during bid
Bidder Eligibility
-
OEM-authorized bidder with MAF for the selected categories
-
Three-year audited financials with UDIN turnover certificate
-
ISO 9001, 14001, 45001 certificates + surveillance reports
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
6
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Kero water heating hamam 1000 liter, kerosene
Pre-Bid & Qualification
Pre-Bid Date
23-10-2026 18:00:00
Pre-Bid Venue
23 WEU Ranikhet, Uttarakhand
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Almora
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Almora | Almora | - | - | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-10053674.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
BIDDER SUBMISSION documents from Terms and Conditions:
- GST registration certificate
- PAN card
- Audited Balance Sheets (last 3 years)
- Audited Profit & Loss Accounts (last 3 years)
- Income Tax Returns (last 3 years)
- GSTR-3B returns (where applicable)
- Turnover certificate with UDIN
- OEM Authorization / MAF for selected categories
- OEM Annual Turnover certificate for last 3 years (CA-UDIN)
- Notarized affidavit on stamp paper (bid number, terms acceptance, solvency)
- ISO 9001, ISO 14001, ISO 45001 certificates with latest surveillance reports
Frequently Asked Questions
Key insights about UTTARAKHAND tender market
How to bid for kerosene water heating hamam tender in Almora Uttarakhand
Bidders must provide OEM-specific MAF, three-year audited financials, UDIN-backed turnover certificates, and ISO 9001/14001/45001 certificates. Include notarized affidavit confirming bid terms and solvency, plus GST and PAN details. Ensure compliance with the 25% quantity option clause and the delivery extension formula.
What documents are required for HQIDS ISO certifications bid 2026
Submit ISO 9001, ISO 14001, ISO 45001 certificates with latest surveillance/audit reports; provide corresponding OEM certificates or compliance statements. Include MAF, three-year financials, audited balance sheets, P&L, IT returns, and turnover UDIN. Ensure all documents reference the GeM bid number for traceability.
What is the delivery timeline and option clause for this tender
Delivery starts after the original delivery order date; quantity may change by up to 25%. If extended, the added time equals (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. The purchaser may extend to original delivery period during the option exercise.
Which organization and location are involved for the 1000 liter kerosene heater
The procurement is for the HQIDS, Department Of Military Affairs located in Almora, Uttarakhand. The product scope is a kerosene-powered water heating hamam with 1000 liter capacity; delivery and installation subject to GeM terms and ISO compliance.
What are the key standards required for this equipment
Bidders must submit ISO 9001, ISO 14001, ISO 45001 certificates with audit reports. OEM turnover documentation for three years and MAF specifically tied to the GeM bid number are mandatory. Compliance demonstrates environmental, quality, and occupational health and safety management.
What constitutes the Bid Specific Manufacturer Authorization Form for this tender
The MAF must be issued by the OEM on their letterhead, clearly stating the GeM Bid Number, bidder name, and quoted product. Generic authorizations are rejected. Upload MAFs for the selected categories to validate bid eligibility and OEM backing.
What financial documents must accompany the bid
Submit three years of audited balance sheets, audited P&L, IT returns, and GSTR-3B (where applicable), plus a turnover certificate with UDIN. Also attach OEM annual turnover certificates for the same period, verified by a Chartered Accountant with UDIN.
What is the tender location and product category for this opportunity
The tender is in Almora, Uttarakhand for a kerosene water heating hamam 1000 liter system. The procurement falls under the HQIDS/Department Of Military Affairs category, with ISO certifications and OEM-centric eligibility requirements.