Police Department Kerala Rotary Evaporator Tender Thiruvananthapuram 695001 - IS 550/ISO Standards 2026
Bid Publish Date
14-Oct-2026, 5:15 pm
Bid End Date
30-Oct-2026, 3:00 pm
EMD
₹11,000
Value
₹11,00,000
Location
Progress
Tender Overview
Organization: Police Department, Home Department Kerala. Product: Rotary Evaporator. Estimated Value: ₹11,00,000; EMD: ₹11,000. Location: Thiruvananthapuram, Kerala - 695001; delivery to Regional Forensic Science Laboratory, Kochi. Delivery & Installation: included within bid scope; option clause allows ±25% quantity variation at contracted rates. Distinctive clause: urgent requirement validation through OEM/authorized supplier with 3-year government supply history. Unique delivery timeline adjustments based on quantity changes, minimum 30 days extension. Tender emphasizes non-obsolescence and 5-year residual market life for offered equipment. The procurement targets reliable backup for forensic workflows with fresh supply chain commitments.
Technical Specifications & Requirements
- Category: Rotary Evaporator (Q3). No explicit technical specs in tender data.
- Est. Contract Value: ₹11,00,000; EMD: ₹11,000.
- Delivery Address: Regional Forensic Science Laboratory, Kochi; installation and commissioning included if within scope.
- Experience: Minimum 3 years of supplying similar Govt category products; provide contract copies as proof.
- Authorization: OEM or Authorized Distributor must submit proper authorization; non-return of faulty hard disks per security policy.
- Import / OEM: If imported, OEM must have registered office in India.
Terms, Conditions & Eligibility
- EMD: ₹11,000; terms unspecified beyond standard tender submission.
- Delivery: Extended delivery as per option clause; timing adjustments use formula with minimum 30 days.
- Experience: 3 years in similar Govt projects; annual turnover not explicitly stated but prior supply evidence required.
- Acceptance & Warranty: Installation accessories included; security policy restricts hard-disk returns.
- Documentation: OEM authorization, manufacturer supplies, and compliance documents required at bid submission.
- Misc: Not specification heavy; focus on OEM readiness and timely delivery to Kochi.
Key Specifications
-
Product/service: Rotary Evaporator (Q3) for forensic lab use
-
Estimated value: ₹11,00,000
-
EMD: ₹11,000
-
Delivery location: Regional Forensic Science Laboratory, Kochi, Kerala
-
Experience: 3 years in supplying similar Govt category products
-
OEM authorization: required for distributors, with full contact details
-
Imported products: OEM must have registered Indian office
Terms & Conditions
-
EMD must be submitted as ₹11,000 with bid
-
Delivery period adjustable with 25% quantity variation
-
OEM authorization required for all bidders
-
3 years govt supply experience mandatory
-
Hard disk non-return policy applies to warranty replacements
-
Supply includes installation and commissioning if scope covers
Important Clauses
Payment Terms
No explicit payment schedule provided; bidders should expect standard Govt terms with advance/ milestone as per contract.
Delivery Schedule
Option clause allowed: quantity may vary ±25% with extended period calculated and minimum 30 days; delivery starts from last date of original DO.
Penalties/Liquidated Damages
Not explicitly stated; implied standard LDs may apply for late delivery or non-performance per Govt tender norms.
Bidder Eligibility
-
3+ years experience supplying similar Govt/category products
-
OEM or Authorized Distributor authorization submitted
-
Evidence of regular Govt/PSU contracts in the last 3 years
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
55
OEM Avg. Turnover
44
Past Performance
40 %
Warranty Period
3 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Rotary Evaporator (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
25
Delivery Locations
1
Delivery Cities
Thiruvananthapuram
Delivery Pincodes
695033
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| K C Ceynoy | 695033,Opp. South Zone ADGP Office & IGP Trivandrum office, Nandavanam,Thiruvananthapur am | Thiruvananthapuram | Kerala | 695033 | 1 | 25 | - |
Authority Records
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Documents 3
GeM-Bidding-10036038.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
30-Oct-2026, 9:30 am
Opening Date
31-Oct-2026, 9:30 am
Categories
5
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Required Documents
GST certificate
Permanent Account Number (PAN) card
Experience certificates showing 3+ years Govt/PSU supply
Financial statements confirming turnover
EMD payment proof (₹11,000)
Technical bid documents and compliance statements
OEM authorization / distributor authorization with contact details
Any security policy compliance documents (hard disk non-return clause if applicable)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the Rotary Evaporator tender in Kerala 2026?
Bidders should submit GST, PAN, 3+ years Govt supply certificates, financial statements, EMD ₹11,000, OEM authorization, and technical compliance documents. Ensure delivery to Kochi's Regional Forensic Science Laboratory, include installation, and comply with the 25% quantity variation option.
What documents are required for Kerala Police Rotary Evaporator procurement?
Required documents include GST certificate, PAN, track record of Govt/PSU supplies (3+ years), bank financial statements, EMD proof, OEM authorization, and installation/commissioning plan. Non-return policy on hard disks should be acknowledged if applicable.
What are the delivery terms for the Thiruvananthapuram tender?
Delivery terms allow a ±25% quantity variation with contract rates unchanged; delivery period adjusts per formula: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days, starting after the original DO date.
What is the EMD amount for this rotary evaporator bid?
The EMD amount is ₹11,000. Submit payment proof with the bid in the designated online or DD format as per tender instructions, ensuring alignment with OEM authorization and installation requirements.
Are imported Rotary Evaporators allowed under this Kerala tender?
Yes, but the OEM must have a registered Indian office to provide after-sales support; include OEM authorization with full contact details and ensure compliance with regional installation requirements.
What is the expected installation scope for this tender?
The successful bidder must supply essential installation accessories and perform commissioning where included; hard-disk non-return policy applies to warranty replacements as per security policy.
What experience is required to qualify for the Kerala tender?
Submit evidence of regular manufacturing and supply of similar Govt/PSU equipment for at least 3 years; provide copies of relevant contracts showing yearly quantities delivered.
Where will the Rotary Evaporator be installed in Kerala?
Installation is expected at the Regional Forensic Science Laboratory, Kochi, with delivery coordination from the Kerala Police/Home Department procurement team.