Revenue & Disaster Management Department Odisha All in One PC Tender Sambalpur 2026 ISO/CE/FCC Standards
Progress
Tender Overview
The procurement concerns the Revenue and Disaster Management Department Odisha, for supply of an All in One PC (V2) in the Sambalpur, Odisha region. While the tender does not list a value or start/end dates, the ATC mandates OEM authorization, direct OEM warranty, and a 3-year comprehensive onsite warranty. The award will require that the OEM maintain PAN-India service infrastructure with a Bhubaneswar service center, and that the model is a regular production item. A 25% quantity option and extended delivery periods are included, with delivery time calculations tied to the original delivery period. The procurement emphasizes OEM-led support and non-white-box hardware, underscoring the need for certified, traceable equipment.
- Location: Sambalpur, Odisha
- Organization: Revenue and Disaster Management Department Odisha
- Product category: All in One PC (V2)
- Key differentiators: OEM-signed MAf, 3-year onsite warranty, ISO/BIS and other certifications, traceable serials, OEM logo embossing, Windows license in BIOS
- Unique aspects: Direct OEM warranty, in-country service presence, and non-refurbished production models
- Scope nuance: Option clause permits up to 25% quantity variation at contract time
Technical Specifications & Requirements
- OEM Authorization: valid OEM-signed Manufacturer's Authorization Form with exact bid number
- OEM presence: PAN India service infra, toll-free, online ticketing; minimum 10 years global PC manufacturing experience
- Local service: at least one OEM-authorized service center in Bhubaneshwar, Odisha
- Warranty: 3-year comprehensive onsite OEM warranty; model must be regular production, not EOL
- Certifications: ISO 20001, ISO 45001, ISO 50001, ISO 27001, SA 8000, BIS (R-62000086), EPEAT Silver, CE, FCC, Windows OEM license in BIOS; regulatory certificates to be attached
- Security & compliance: OEM logo embossed on chassis; serial number traceable on OEM site; Windows OS with official recovery partition and BIOS-embedded license
- Product integrity: no white-box or assembled PCs; all core components must be from the same OEM
- Brand/technical details: explicit bidder to state brand, model, and compliance with listed standards
Terms, Conditions & Eligibility
- EMD: not specified in the data provided
- Delivery: extended delivery period available; original delivery period forms basis for calculation with a minimum 30 days
- Payment: standard terms not explicitly stated; ensure OEM warranty and service terms are aligned with department
- Documents: OEM authorization, service center details, asset security declarations, and compliance certificates
- Warranty: 3-year onsite coverage; model not End-of-Support
- Penalties: not explicitly described; expected to align with standard government procurement LDs
- Eligibility: OEM must have India registered office, 10+ years global PC manufacturing experience, and direct warranty support
- White-box prohibition and OEM branding requirements must be satisfied
Key Specifications
-
Product: All in One PC (V2)
-
Baseline: Regular production model; not refurbished or End-of-Life
-
Warranty: 3-year comprehensive onsite
-
Certifications: ISO 20001, ISO 45001, ISO 50001, ISO 27001, SA 8000, BIS R-62000086, EPEAT Silver, CE, FCC
-
OS: Windows with OEM recovery partition; license embedded in BIOS
Terms & Conditions
-
OEM Authorization with exact bid reference mandatory
-
Minimum 3-year onsite OEM warranty required
-
No white-box hardware; all core components from same OEM
Important Clauses
Payment Terms
Not explicitly defined in provided data; bidders should expect standard govt terms and verify with issuing authority
Delivery Schedule
Option to increase quantity up to 25% during contract; delivery period calculated from last date of original delivery order with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should anticipate LDs as per standard government procurement norms
Bidder Eligibility
-
OEM must have registered Indian office and a PAN India service network
-
Minimum 10 years of global PC manufacturing experience
-
Authorized service center in Bhubaneswar, Odisha; direct OEM-backed support
Tender Data
Bid Details
Quantity
7
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Sambalpur
Delivery Pincodes
768001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| MOHAN KHADIA | 768001,O/o RDC ND Sambalpur, Kachery Road, Sambalpur | Sambalpur | Odisha | 768001 | 4 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-10024055.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
OEM Manufacturer's Authorization Form (MAF) with exact bid reference
Proof of OEM presence in India (registered office, toll-free number, online ticketing system)
Self-declaration of at least one authorized service center in Bhubaneswar, Odisha
3-year comprehensive onsite OEM warranty commitment letter
Compliance certificates for listed standards (ISO 20001, ISO 45001, ISO 50001, ISO 27001, SA 8000, BIS R-62000086, EPEAT Silver, CE, FCC, Windows license details)
Regulatory certifications copies and BIOS-embedded Windows license confirmation
Model details proving non-refurbished, non-EOL status
Frequently Asked Questions
Key insights about ODISHA tender market
How to participate in All in One PC tender in Sambalpur Odisha 2026
Bidders must secure OEM authorization with exact bid reference, provide proof of Indian office and PAN India service capability, submit self-declaration for Bhubaneswar service center, and attach ISO/BIS/compliance certificates. Ensure 3-year onsite warranty and Windows license embedded in BIOS. Prepare MAf and model specs, and comply with option quantity terms.
What documents are required for Odisha AIO PC bid 2026
Submit GST certificate, PAN card, OEM Manufacturer's Authorization Form, proof of India presence, Bhubaneswar service center declaration, 3-year warranty commitment, ISO/BIS/certificates, Windows BIOS license detail, and non-EOL production confirmation. Include serial traceability details from OEM site.
What standards and certifications must the AIO PC meet in Odisha
Products must comply with ISO 20001, ISO 45001, ISO 50001, ISO 27001, SA 8000, BIS R-62000086, EPEAT Silver, CE, FCC; Windows OS license embedded in BIOS; OEM logo embossed on chassis; serial traceability on OEM site.
What is the bid quantity option for this Odisha procurement
The purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and during currency, with delivery duration calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.
What is required for OEM warranty and service presence in Odisha
OEM must provide direct warranty support in India, a registered office, toll-free contact, and online ticketing; at least one authorized service center in Bhubaneswar; service must be provided by OEM or an OEM-authorized provider for the awarded model.
How is delivery timeline determined for the Odisha AIO PC tender
Delivery starts from the last date of the original delivery order; if extended, additional time equals (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days and possible extension up to original period.
What are the OS and license requirements for the AIO PC tender
OS must be Windows with an official OEM recovery partition and BIOS-embedded digital license; model must be non-refurbished; no white-box configurations; all core components must be OEM-originated.
Where can bidders verify OEM traceability and certifications for Odisha
Bidders should attach copies of regulatory certificates and provide proof of serial traceability on the OEM website; ensure OEM logo embossing on chassis and that the model is a standard production item, not EOL.