Western Coalfields Limited Ethernet Cables and Networking Equipment Tender Chandrapur Maharashtra 2026
Bid Publish Date
09-Sep-2026, 2:11 pm
Bid End Date
19-Sep-2026, 3:00 pm
Location
Progress
Tender Overview
Western Coalfields Limited (Coal India Limited) invites bids for the supply of Ethernet cables (Q2), Optical Fibre Cable for Networking (Q3), and Unmanaged L2 Ethernet Switch (PoE) (Q2) to be delivered at Chandrapur, Maharashtra. Bidders must note an option clause allowing up to 25% quantity variation during contract and extended periods. A 1-year warranty from final acceptance applies, with OEM warranty certificates required at delivery. Manufacturer Authorization from OEMs and established after-sales service networks in India are mandatory. The tender emphasizes supply-only scope and specifies documentation proving Govt/PSU experience in the preceding year.
Technical Specifications & Requirements
- Product scope includes Ethernet cables, Optical Fibre Cable for Networking, and Unmanaged L2 Ethernet Switch with PoE.
- Delivery terms base on original and extended delivery periods with the option to increase quantity up to 25%.
- Warranty: 1 year from final acceptance; OEM warranty certificates must be provided at delivery; service centers in India for after-sales support.
- Authorisation/AMC: Mandatory OEM authorization if bidding through distributors; installation, commissioning, training, and maintenance capability required.
- Experience criteria require bidders or OEMs to have regularly manufactured and supplied similar category products to Govt/PSU for at least 1 year prior to bid opening; supporting contracts must be submitted.
- No BOQ items are listed; emphasis on supply of goods and post-sale service readiness.
Terms, Conditions & Eligibility
- Option Clause: quantity may be increased by up to 25% at contract placement and during currency at contracted rates; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Scope: Bid price to include all costs; scope limited to supply of goods only.
- Warranty: 1 year from final acceptance; OEM certificates required; service centers established in India.
- Authorization: OEM authorization form/certification required when bidding via authorised distributors.
- Experience: Bidder or OEM must have Govt/PSU supply experience for 1 year prior to bid opening; proof via contract copies and invoices.
Key Specifications
-
- Product/service names: Ethernet cables (Q2), Optical Fibre Cable for Networking (Q3), Unmanaged L2 Ethernet Switch (PoE) (Q2)
-
- Estimated value / EMD: Not disclosed in provided data
-
- Category/type: Networking cabling and switch equipment for Govt/PSU use
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- Standards/quality: Not specified in tender data; mandatory OEM warranty and service support
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- Delivery/installation: Delivery period per original order with option for extension based on quantity
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- Experience: Govt/PSU supply experience for 1 year; contract copies and invoices to be submitted
Terms & Conditions
-
Option Clause enabling up to 25% quantity variation at contract and during currency
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Warranty: 1 year from final acceptance with OEM certificates during delivery
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Manufacturer authorization required for distributors; Govt/PSU supply experience mandatory
Important Clauses
Payment Terms
Not explicitly specified in data; scope indicates supply of goods only with standard Govt terms to be inferred from tender
Delivery Schedule
Delivery period starts from last date of original delivery order; additional time calculated via the option clause formula with a minimum of 30 days
Penalties/Liquidated Damages
Not detailed in provided data; implied via delivery extension rules and warranty requirements
Bidder Eligibility
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Must have Govt/ PSU procurement experience for 1 year prior to bid opening
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OEM or authorised distributor with valid Manufacturer Authorization
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Capability to provide installation, commissioning, training, troubleshooting, and maintenance service in India
Tender Data
Bid Details
Quantity
2250
Category
Ethernet Cables
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Warranty Period
1 years
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Ethernet Cables (Q2) , Optical Fibre Cable for Networking (Q3) , Unmanaged L2 Ethernet Switch (PoE) (Q2)
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Chandrapur
Delivery Pincodes
442403
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Surya Ramakrishnan | 442403,Regional Stores, WCL, Durgapur Opencast, P.O. DURGAPUR Distt Chandrapur, ( M.S)Pin 442 403 | Chandrapur | Maharashtra | 442403 | 610 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9869301.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
7
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Required Documents
GST registration certificate
PAN card
Experience certificates for Govt/PSU supply (1 year prior to bid opening)
Financial statements or solvency proof
OEM authorisation/Manufacturer authorization (if bidding through distributor)
OEM warranty certificates (to be submitted at delivery)
Proof of service network and after-sales support centers in India
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for Chandrapur networking equipment tender with 25% option clause
Bidders must meet Govt/PSU experience criteria for 1 year, provide OEM authorization if bidding via distributor, and submit OEM warranty certificates. Ensure supply of Ethernet cables, optical fibre cables, and PoE switches meets the scope and warranty terms. The bid should include a complete price for goods only and required after-sales support details.
What documents are required for Western Coalfields Limited networking bid 2026
Submit GST registration, PAN card, experience certificates proving Govt/PSU supply, financial statements, OEM authorization, and OEM warranty certificates. Include past contract copies and invoices as proof of experience; service center details in India must accompany the bid for after-sales support.
What are the technical specifications for Ethernet cables and switches tender
Tender specifies Ethernet cables (Q2), Optical Fibre Cable for Networking (Q3), and Unmanaged L2 Ethernet Switch with PoE (Q2). Exact gauge, category, SC/LC connectors, PoE budget, and data rate are not listed; bidders should confirm compatibility and ensure OEM-certified products with warranty from acceptance.
When is the delivery timeframe for Chandrapur network equipment tender
Delivery period depends on the original delivery order; the option clause allows up to 25% quantity variation, and extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Adhere to the last date of the original order for base timing.
What is required for OEM authorization in this procurement
Distributors must furnish an OEM authorization certificate with full details (name, designation, address, email, phone). The bid requires OEM warranty certificates to be submitted at delivery. Ensure the OEM is compliant with Indian after-sales service standards and has service centers in India.
What qualifies as Govt/PSU past project experience for this tender
Bidders must have supplied similar networking products to a Central/State Govt or PSU in at least one year prior to bid opening. Provide contract copies and invoices for each year; for bunch bids, the primary high-value product must meet the criterion with supporting documentation.
What warranties and after-sales support are expected for this tender
A minimum of 1 year warranty from final acceptance applies; OEM warranty certificates must be provided at delivery. The bidder must demonstrate installation, commissioning, training, troubleshooting, and maintenance capabilities with service centers located in India.
How to verify the scope of supply for this bidding event
Scope includes Only supply of Goods for Ethernet cables, Optical Fibre cables, and Unmanaged L2 PoE switches. Confirm that packaging, freight, and installation are not included unless explicitly stated, and prepare a single price bid covering all required components.