Indian Army Procurement of Lubricants and Related Fluids Tender 2026 – IS 550/IS/AAA Specs 2026
Bid Publish Date
07-Oct-2026, 10:04 am
Bid End Date
17-Oct-2026, 11:00 am
Location
Progress
Tender Overview
Organization: Indian Army (Department Of Military Affairs). The tender targets procurement in the lubricants and related fluids category, including items such as CAE 5W30, MAXIMILE ULTRA V4, 0W20 SYNTH, ATF variants, and related transmission fluids. The scope encompasses Supply, Installation, Testing and Commissioning of Goods, with a deliverable mix across 12 BOQ items (N/A in item specifics). The procurement location is not disclosed in the excerpt, but the tender is issued under Indian Army purchasing guidelines. A notable feature is the option clause enabling quantity adjustments of up to 25% during and after contract award, at contracted rates, with delivery-time recalculations based on the formula provided. Distinctive terms include a detailed turnover criterion for bidders and OEMs, ensuring financial capability to sustain the supply chain.
Technical Specifications & Requirements
- Scope of supply: Supply, Installation, Testing and Commissioning of specified fluids and related items
- Key candidate products: CAE 5W30, MAXIMILE ULTRA V4, 0W20 SYNTH, ATF MD3/S2 variants, ULTRA COOL 2X, SAE 75W90/80W90, SAE 75W80, 75W90, 75W80, Dexron ATF, ATF SP 1VM1, SP 1VM1, SPRIRAXS3 ATF MD3
- Delivery considerations: Delivery period linked to last date of original delivery order; extension logic defined by (increased quantity ÷ original quantity) × original delivery period with a minimum of 30 days
- Quality/standards: No explicit standards listed in the excerpt; bidders must still comply with general government procurement quality expectations and OEM/brand specification alignment
- Financials: Turnover criteria apply for both bidders and OEMs, requiring documented turnover details for the last three years; a CA/CA-Certified statement or audited balance sheets are acceptable
- Billing/Payment: GST payable per applicable rates with reimbursement as actuals or as per quoted GST percentage, whichever is lower
- Documentation alignment: GST, PAN, experience evidence, and financials to support turnover claims; scope includes all cost components in bid price
- Special clauses: The “option clause” affords contract-scale elasticity and iterative delivery scheduling across the contract period
Terms, Conditions & Eligibility
- EMD: Not specified in the excerpt; bidders must refer to the full terms for exact amount or percentage
- Turnover criteria: Minimum average annual turnover over the last three financial years; for bidders and OEMs, documented via audited balances or CA statements
- Delivery timing: Delivery period initiates from the last date of the original delivery order; extension calculations mandated with a minimum 30 days when applicable
- GST: Bidder to self-verify applicable GST; reimbursement governed by actuals or quoted GST, whichever is lower
- Submission scope: Tender includes scope for supply, installation, testing and commissioning; all cost components included in bid price
- Eligibility notes: Bidders must not be under liquidation or bankruptcy; an undertaking to confirm financial standing must be uploaded with the bid
- OEM turnover: OEMs must meet minimum turnover criteria similar to bidders, evidenced via audited statements or CA certificates
- Documentation: Data to support experience, financials, and compliance with terms must be submitted as part of the bid
Key Specifications
-
Product names: CAE 5W30, MAXIMILE ULTRA V4, 0W20 SYNTH, DEXTRON ATF variants, ATF SP 1VM1, SPRIRAXS3 ATF MD3, ULTRA COOL 2X, SAE 75W90, SAE 75W80, SAE 80W90
-
Scope: Supply, Installation, Testing and Commissioning of listed fluids
-
Delivery: Progressively adjustable with option to increase quantity up to 25% at contract rates; delivery period calculated as (additional quantity ÷ original quantity) × original delivery period; minimum 30 days
-
Turnover: Minimum average annual turnover for bidder and OEM over last 3 years; evidence via audited balances or CA certificates
-
GST: Self-verified applicability; reimbursement as actuals or per quoted GST%, whichever is lower
Terms & Conditions
-
Option clause allows quantity adjustments up to 25% at contracted rates
-
Delivery timeframes re-calculated using specified formula with minimum 30 days
-
Turnover criteria require 3-year financial history with formal certificates
Important Clauses
Payment Terms
GST payable as per applicable rates with reimbursement either actual or capped to quoted GST%, whichever is lower; payment terms aligning with government procurement norms
Delivery Schedule
Delivery period starts from the last date of the original delivery order; extension time calculated by (additional quantity ÷ original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in excerpt; bidders should review full terms for LD or penalties details
Bidder Eligibility
-
Must meet turnover criteria for bidder and OEM over last three financial years
-
Not under liquidation, court receivership, or bankruptcy
-
Must provide GST, PAN, experience, and financial disclosures with bid
Tender Data
Bid Details
Quantity
83
Category
CAE 5W30
Bid Type
Two Packet Bid
Bid Validity
70 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
CAE 5W30 , MAXIMILE ULTRA V4 , 0W20 SYNTH , TXN ATF DEXTRON , ATF SP 1VM1 , 75W90 , SAE 75W80 , SAE 80W90 , SPRIRAXS3 ATF MD3 , ULTRA COOL 2X , SAE 75W90 , AXIMILE DOT 4
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Srinagar
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Srinagar | Srinagar | - | - | 6 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9965538.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
12 Items Sign in to view GEM price trends Sign in for GEM prices
CAE 5W30
CAE 5W30
MAXIMILE ULTRA V4
MAXIMILE ULTRA V4
0W20 SYNTH
0W20 SYNTH
TXN ATF DEXTRON
TXN ATF DEXTRON
ATF SP 1VM1
ATF SP 1VM1
75W90
75W90
SAE 75W80
SAE 75W80
SAE 80W90
SAE 80W90
SPRIRAXS3 ATF MD3
SPRIRAXS3 ATF MD3
ULTRA COOL 2X
ULTRA COOL 2X
SAE 75W90
SAE 75W90
AXIMILE DOT 4
AXIMILE DOT 4
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | CAE 5W30 | CAE 5W30 | 6 | ltrs | 13rrgem@qm | 15 | |
| 2 | MAXIMILE ULTRA V4 | MAXIMILE ULTRA V4 | 6 | ltrs | 13rrgem@qm | 15 | |
| 3 | 0W20 SYNTH | 0W20 SYNTH | 5 | ltrs | 13rrgem@qm | 15 | |
| 4 | TXN ATF DEXTRON | TXN ATF DEXTRON | 12 | ltrs | 13rrgem@qm | 15 | |
| 5 | ATF SP 1VM1 | ATF SP 1VM1 | 12 | ltrs | 13rrgem@qm | 15 | |
| 6 | 75W90 | 75W90 | 3 | ltrs | 13rrgem@qm | 15 | |
| 7 | SAE 75W80 | SAE 75W80 | 3 | ltrs | 13rrgem@qm | 15 | |
| 8 | SAE 80W90 | SAE 80W90 | 3 | ltrs | 13rrgem@qm | 15 | |
| 9 | SPRIRAXS3 ATF MD3 | SPRIRAXS3 ATF MD3 | 3 | ltrs | 13rrgem@qm | 15 | |
| 10 | ULTRA COOL 2X | ULTRA COOL 2X | 13 | ltrs | 13rrgem@qm | 15 | |
| 11 | SAE 75W90 | SAE 75W90 | 7 | ltrs | 13rrgem@qm | 15 | |
| 12 | AXIMILE DOT 4 | AXIMILE DOT 4 | 10 | ltrs | 13rrgem@qm | 15 |
Categories
2
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for relevant supply/installation projects
Audited financial statements for the last 3 years or CA/Cost Accountant turnover certificate
EMD/Security deposit documentation as per applicable rules
Technical bid documents demonstrating compliance with scope of supply
OEM authorization letters (if bidding on behalf of an OEM)
Declaration of non-liquidity and non-bankruptcy status
Any additional GST-related undertakings or self-certifications requested in terms
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army lubricant tender 2026 in India?
Bidders must meet turnover criteria for last three fiscal years, provide GST and PAN, submit experience certificates, and include OEM authorizations if applicable. The bid covers supply, installation, testing and commissioning with an option to increase quantity by 25%. Ensure GST is verified and the EMD documentation is attached per terms.
What documents are required for Indian Army lubricant tender submission in India?
Required documents include GST registration, PAN, audited financial statements or CA turnover certificates for last three years, experience certificates, EMD/Security deposit, OEM authorizations, and technical bid demonstrating compliance with the scope of supply and installation testing commissioning requirements.
What is the delivery extension formula for quantity adjustments in this tender?
Delivery extension uses the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may extend up to the original delivery period while exercising the option clause.
What are the key product categories in the Indian Army tender in 2026?
Key categories include CAE 5W30, MAXIMILE ULTRA V4, 0W20 SYNTH, DEXTRON ATF variants, ATF SP 1VM1, ULTRA COOL 2X, SAE 75W90/80W90/75W80, and Dexron MD3 ATF variants, along with related transmission fluids and lubricants.
What are the GST considerations for this Army tender in India?
Bidders must self-check GST applicability; reimbursement will be as actuals or as per quoted GST%, whichever is lower. No responsible party assumes GST liability; submit GST details with bid for evaluation.
When does the supplier need to start delivery after order in this tender?
Delivery starts from the last date of the original delivery order. If the option clause is exercised during extended delivery, the new delivery period begins after the extended period, with the 30-day minimum applying to added quantities.
What is required to prove bidder financial health for this tender?
Submit audited balance sheets for the last three years or CA/Cost Accountant turnover certificates, confirming the bidder’s annual turnover; OEM turnover must also meet minimum thresholds as specified in the bid document.
What specifications are demanded for lubricants in this Army bid?
The tender lists products like CAE 5W30, 0W20 SYNTH, MAXIMILE ULTRA V4, ATF variants, and SAE gear oils; bidders must align with scope, provide installation testing and commissioning, and ensure product substitutions meet OEM requirements.