Hindustan Petroleum Corporation Ltd VHF Sets Tender West Delhi 2026 IP67 IS Standards
Bid Publish Date
14-Aug-2026, 1:02 pm
Bid End Date
15-Sep-2026, 3:00 pm
EMD
₹30,000
Location
Progress
Key Highlights
- • IP67 IS VHF sets procurement and installation in a bundled contract
- • 25% quantity variation right during and after contract formation
- • EMD fixed at ₹30,000; GST applicability to be self-verified by bidder
- • Mandatory vendor-code documents: PAN, GSTIN, cancelled cheque, EFT mandate
- • No BOQ items published; delivery timelines tied to original delivery order date
- • Non-assignment and non-sub-contracting without buyer written consent
- • Clear termination rights for delivery failure or material breach
Tender Overview
Hindustan Petroleum Corporation Ltd (HPCL)–West Delhi, Delhi 110008 invites bids for the supply, configuration, and installation of IP67 rated VHF sets, related repeater station functionality, liaison wireless license management, and charges for destruction of old VHF sets. The scope includes supply, installation, communication equipment integration, and associated licensure tasks within a single procurement. Estimated value is not disclosed; the EMD is ₹30,000. The tender emphasizes flexible quantity handling (up to 25% incremental/extension) and standard procurement terms. Key differentiator is the combined package covering wireless equipment, installation, and post-demolition services, with GST considerations managed by bidders. Unique aspects include the option-based delivery extension and strict vendor-approval prerequisites.
Technical Specifications & Requirements
- Product categories: IP67 IS VHF sets, SUPPLY, INSTALLATION, COMMUNICATION, REPEATER STATION, LAISONING WIRELESS LICENSE, CHARGES FOR OLD VHF SETS DESTRUCTION
- EMD: ₹30,000; no BOQ items published
- Standards referencing: none published; bidders should infer compliance via IS/IS standards if specified elsewhere
- Delivery terms: option clause allows ±25% quantity change; delivery period begins after the last original delivery order date; minimum extension 30 days
- Documentation: GST advisory noted; bidders must determine applicable GST; GST is reimbursed per actuals or applicable rates
- Conditions: non-assignment/sub-contracting without prior written consent; joint liability with assignee; termination rights on material breach or delivery failure
Terms, Conditions & Eligibility
- EMD: ₹30,000; no other explicit security terms listed
- GST compliance: bidder bears GST applicability; reimbursement as per actuals or applicable rates
- Vendor code documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
- Corporate status: no liquidation or bankruptcy; bidder to upload an undertaking
- Compliance: no unilateral assignment/sub-contracting without buyer consent; liability remains with seller
- Termination triggers: non-compliance, delivery failure, or inability to deliver within stipulated period
Key Specifications
-
Product/service names: IP67 VHF sets, installation services, repeater station integration, liaison wireless licensing, destruction of old VHF sets
-
Quantities/values: EMD ₹30,000; quantity flexibility up to 25%
-
Standards/certifications: Not specified in tender; bidders may reference IS/ISO standards as applicable
-
Delivery/installation: Delivery period linked to last original delivery order date; option extension 30+ days minimum
-
Quality/Testing: Not specified; bidders should propose compliance measures during installation
Terms & Conditions
-
EMD amount specified as ₹30,000 with GST considerations
-
Option clause allows +/-25% quantity and delivery extension
-
Non-assignment and non-sub-contracting require prior written consent
Important Clauses
Payment Terms
GST applicability is bidder's responsibility; reimbursement per actuals or applicable rates; no fixed GST percentage stated
Delivery Schedule
Delivery period starts from last date of original delivery order; extended period follows option clause with minimum 30 days
Penalties/Liquidated Damages
Termination rights exist for failures to deliver or breaches; penalties not quantitatively defined in provided terms
Bidder Eligibility
-
No liquidation, court receivership, or bankruptcy
-
GST registration and PAN validity
-
Ability to supply IP67 VHF sets with installation and destruction services
Tender Data
Bid Details
Quantity
17
Category
SUPP, CONFIG IP67 IS VHF SETS
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
SUPP, CONFIG IP67 IS VHF SETS , SUP, INST, COMM, REPEATER STATION , LAISONING WIRELESS LICENSE , CHARGES FOR OLD VHF SETS DESTRUCTION
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
24
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
West
Delivery Pincodes
110041
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Paras Agarwal | 110041,HPCL Delhi Terminal, NH-10, Delhi-Rohtak Road, Village - Tikri Kalan, Delhi - 110041 | West | Delhi | 110041 | 14 | 90 | - |
Authority Records
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Documents 8
GeM-Bidding-9757163.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
3 Updates Update
Update
Extended Deadline
15-Sep-2026, 9:30 am
Opening Date
16-Sep-2026, 9:30 am
Update
Extended Deadline
27-Aug-2026, 9:30 am
Opening Date
28-Aug-2026, 9:30 am
Categories
2
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate copy certified by Bank
Undertaking on bidder financial standing (no liquidation/bankruptcy)
Any existing OEM authorizations or related installationcertifications if available
GST reimbursement declarations (as applicable)
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for HPCL VHF sets tender in West Delhi 2026
To bid, ensure you meet eligibility: no liquidation, PAN and GSTIN valid, and submit PAN, GSTIN, cancelled cheque, and EFT Mandate. Provide EMD of ₹30,000 and comply with option-based quantity adjustments. Prepare installation and destruction services details and verify GST implications prior to submission.
What documents are required for HPCL VHF tender submission in Delhi
Submit PAN, GSTIN, cancelled cheque, and EFT Mandate. Include evidence of financial standing (no bankruptcy), and OEM authorizations if applicable. Provide bid-compliant details for IP67 VHF sets, installation, repeater station work, and destruction of old units, with GST declarations.
What are the technical requirements for IP67 VHF sets procurement
Tender covers IP67 rated VHF sets with supply, installation, and repeater station integration. No explicit IS/ISO numbers published; bidders should demonstrate IP66/IP67 enclosure durability, ruggedized hardware, and compatibility with liaison wireless licensing systems during deployment.
When is the delivery timeline for HPCL VHF sets contract in West Delhi
Delivery timeline hinges on the last original delivery order date; the option clause permits up to 25% quantity increase with a minimum extension, and extended delivery time is calculated as (Increased quantity/Original quantity) × Original delivery period, with a minimum 30 days.
What are the EMD requirements for HPCL VHF tender Delhi
EMD is fixed at ₹30,000. Ensure payment mode complies with HPCL terms; no other security deposit details are provided. Prepare to submit the EMD along with the technical bid and vendor-code documentation at bid submission.
What documents verify eligibility for HPCL VHF equipment bid
Eligibility requires demonstrable ability to supply IP67 VHF sets, installation capacity, and destruction services; provide PAN, GSTIN, cancelled cheque, EFT Mandate; provide undertaking about non-liquidity and ensure compliance with non-sub-contracting rules unless approved.