Indian Navy Event Management Tender Visakhapatnam Andhra Pradesh 2026 - Interaction with Naval Fraternity Planning & Coordination
Bid Publish Date
22-Oct-2026, 5:45 pm
Bid End Date
27-Oct-2026, 9:00 am
Location
Progress
Tender Overview
The Indian Navy (Department of Military Affairs) invites proposals for Event/Workshop Management to conceptualize, plan, coordinate and staff an interaction with naval fraternity in Visakhapatnam, Andhra Pradesh. The procurement covers venue development, participation arrangements, and overall event coordination for a government-led naval engagement in 2026. Key differentiators include mandatory local service provider presence in the consignee state and the potential for up to 25% scope/duration adjustments prior to contract issuance. This opportunity targets professional event management firms with proven capacity to manage high-profile military engagements in South India and ensure seamless liaison with defence authorities. Notable scope modifiers hinge on the buyer’s right to adjust quantity or duration within the stated 25% threshold, and the inclusion of a formal SOW attachment.
Technical Specifications & Requirements
No explicit technical specifications are published within the tender data. However, critical information points include:
- Primary service category: Event/Seminar/Workshop/Exhibition Management for a naval interaction event in Visakhapatnam.
- Required capabilities: conceptualization, planning, coordination, staffing, participation management, and venue development.
- SOW and ATC documents are linked but not disclosed here; bidders should review attached files for precise deliverables.
- Compliance expectations emphasize on-ground availability of the service provider’s office within the consignee state as documentary evidence.
- BoQ contains zero items; bidders must infer scope from SOW attachments and buyer terms.
Terms, Conditions & Eligibility
- EMD/financial security: Not specified in the data provided.
- Scope adjustment: Buyer can increase/decrease contract quantity or duration by up to 25% before contract issuance; post-issue, adjustments capped at 25%.
- SOW/ATC: Access to a detailed SOW document and ATC file is indicated; bidders must review attachments.
- Local presence requirement: Service provider office must be located in the state of the consignee (Andhra Pradesh) with documentary evidence to be submitted.
- Additional general procurement terms may be present in the ATC file and attached scope.
Key Specifications
-
Event/Workshop Management for naval interaction in Visakhapatnam
-
Conceptualization, planning, coordination, staffing, participation arrangements, venue development
-
Local office/es presence in Andhra Pradesh with documentary evidence
-
Review of attached SOW and ATC for specific deliverables
Terms & Conditions
-
25% contract quantity/duration flex at bid issue; 25% cap post-issue
-
Office of service provider must be located in consignee state (AP) with evidence
-
Review SOW and ATC attachments for exact scope and deliverables
Important Clauses
Payment Terms
Not specified in provided data; review ATC for payment milestones and schedule
Delivery Schedule
No explicit dates; contract will hinge on SOW timing and naval approval
Penalties/Liquidated Damages
Not detailed in the data; refer to ATC for LD terms and performance bonds
Bidder Eligibility
-
Experience in managing government event/interaction programs
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Demonstrated capability to operate within Andhra Pradesh
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Compliance with defence sector procurement norms and documentary evidence
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
8
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; CONDUCT OF EVENT ON INTERACTION OF DG WITH NAVAL FRATERNITY; Conceptualization and Planning, Coordination and Staffing, Participation arrangements, Venue Development, C..
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
3
Delivery Details
Delivery Locations
1
Delivery Cities
Visakhapatnam
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Visakhapatnam | Visakhapatnam | - | - | 1 | - | - |
Authority Records
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Documents 6
GeM-Bidding-10060803.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar events
Financial statements or turnover documentation
Any EMD/Security deposit documents (as applicable per ATC)
Technical bid documentation and compliance certificates
OEM authorizations or partner agreements (if applicable)
Documentation proving local office in Andhra Pradesh
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for the naval interaction event tender in Visakhapatnam?
Bidders must review the SOW and ATC attachments, ensure local AP presence, and prepare documents (GST, PAN, experience proofs, financials). The scope allows up to 25% pre-issuance adjustments; post-issuance adjustments remain capped at 25%. Ensure readiness to demonstrate event management capabilities.
What documents are required for the Indian Navy event bid in AP?
Submit GST registration, PAN card, recent experience certificates for similar events, financial statements, any EMD/security deposit, technical bid, OEM authorizations if applicable, and documentary evidence of a local AP office location as per ATC guidance.
What are the key eligibility criteria for naval event planning tender 2026?
Eligible bidders must show prior experience in government event management, provide evidence of a local Andhra Pradesh office, and comply with defence procurement norms. Review SOW/ATC for any organization-specific qualifications and certifications required.
What are the 25% scope adjustment provisions in this tender?
The buyer can adjust contract quantity or duration by up to 25% before contract issuance and may apply a further 25% increase after issue with consent. This governs potential changes in event scale, staffing, and venue needs.
What delivery and payment terms apply to the naval event procurement?
Delivery terms align with SOW timelines in the ATC; payment terms will be defined in the same documents. Bidders should monitor for milestone-based payments and potential security deposits as per the ATC, since explicit dates are not provided in the basic data.
What standards or certifications are needed for this naval event bid?
No explicit standards are listed in the basic data; bidders should rely on the ATC attachments for compliance requirements. Expect standard government event management norms and subcontractor coordination guidelines as part of the technical bid.
Where can bidders obtain the detailed scope of work for this tender?
Detailed SOW and ATC documents are linked in the tender attachments. Bidders must access these files to extract exact deliverables, venue specifications, staffing roles, and participation management requirements before submission.
What is the required local office location for bidders in AP?
Bidders must prove an office in Andhra Pradesh to satisfy the local presence requirement. Documentation should include address proof and official registration, as specified in the buyer's terms and the ATC file.