Urban Development And Housing Department Bihar Signage Board (V4) Tender Madhubani Bihar 2026
Progress
Tender Overview
The Urban Development And Housing Department Bihar invites a bidding opportunity for Signage Board (V4) under Q3 in MADHUBANI, BIHAR. The contract includes Supply, Installation, Testing and Commissioning of signage goods with an EMD of ₹45,000. The buyer reserves a 25% quantity variation during and after contract award. Successful bidders must submit detailed design drawings within 7 days of award and await buyer approval. Location-specific procurement focuses on non-obsolete, 1-year residual market life products with GST considerations handled by bidders. Scope encompasses delivery timelines aligned to extended periods where needed.
Technical Specifications & Requirements
- Product category: Signage Board (V4) with Q3 classification; no BOQ items available.
- Scope: Supply, Installation, Testing and Commissioning of goods; design drawings to be approved prior to fabrication.
- Key terms: option to increase quantity up to 25% of contracted quantity; delivery period adjustable post drawing approval; if approval delays, delivery period is refixed without LD.
- Financials: EMD ₹45,000; turnover requirement described as three-year average turnover per bid document; GST as applicable with bidder responsibility.
- Compliance: bidders must avoid obsolescence; ensure products have at least 1 year residual market life and are not end-of-life per OEM.
Terms, Conditions & Eligibility
- EMD: ₹45,000; payment terms subject to GST; bidder must upload the requisite undertaking.
- Delivery: initial delivery period defined; extension rules apply for option quantity, with minimum 30 days; no LD if drawing approval delays.
- Eligibility: bidder must not be under liquidation or bankruptcy; turnover and financials verified by audited statements or CA/Cost Accountant certificate.
- Documentation: Detailed Design Drawings due within 7 days of award; GST registration, PAN, and relevant certifications are required per T&C.
- Warranty/Penalties: not specified; scope includes supply installation testing and commissioning with possible modifications per buyer drawings.
Key Specifications
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Signage Board (V4) - Q3 category
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Scope: Supply, Installation, Testing and Commissioning
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EMD: ₹45,000
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Delivery extended period rules: min 30 days if extended
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1-year residual market life requirement
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GST to be calculated by bidder; reimbursement as per actuals or applicable rate
Terms & Conditions
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EMD ₹45,000; bid submission must include EMD documents
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Quantity may increase up to 25% during/after contract at contracted rates
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7-day window to submit Detailed Design Drawings for buyer approval
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Delivery timeline refixed if buyer delays drawings; no liquidated damages for such delay
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Turnover and financial health verified via audited statements or CA/Cost Accountant certificate
Important Clauses
Payment Terms
GST applicable; bidder bears GST; reimbursement as per actuals or prevailing rate; EMD submitted with bid
Delivery Schedule
Delivery period begins after original order; option quantity may extend; extended time based on (increased quantity/original quantity) × original delivery period, min 30 days
Penalties/Liquidated Damages
Not explicitly stated; delays due to buyer drawing approval may trigger delivery period adjustment without LD
Bidder Eligibility
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Not under liquidation, court receivership, or bankruptcy
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Minimum turnover as per bid document (three-year average)
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Not declared end-of-life by OEM within proposed residual life
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GST registration and compliant with GST norms
Tender Data
Bid Details
Quantity
65
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
11
Past Performance
20 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Signage Board (V4) (Q3)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Madhubani
Delivery Pincodes
847223
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Anuj Kumar | 847223,WARD NO 13, OFFICE OF NAGAR PANCHAYAT BENIPATTI | Madhubani | Bihar | 847223 | 65 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-10076394.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited balance sheets or CA/Cost Accountant certificate indicating turnover
Experience certificates (relevant to signage or similar procurement)
EMD submission proof (₹45,000) and payment method
Technical bid documents and OEM authorizations (if applicable)
Detailed Design Drawings submitted within 7 days of award
Declaration of non-liquidation/not under proceedings
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for the signage board tender in Madhubani Bihar 2026?
Bidders must submit GST registration, PAN, audited turnover evidence for the last three years, and EMD ₹45,000. Include Detailed Design Drawings within 7 days of award for buyer approval; ensure products have at least 1 year residual life and comply with non-obsolescence requirements.
What documents are required for this Bihar signage tender submission?
Required documents include GST certificate, PAN, three-year turnover proof, audited balance sheets or CA certificate, EMD payment proof, technical bid, OEM authorizations if applicable, and Detailed Design Drawings due within 7 days of award, plus non-liquidation undertaking.
What is the EMD amount and its handling for this procurement?
The EMD is ₹45,000. Bidder must provide proof of EMD submission with the bid; GST implications are bidder's responsibility and reimbursement is at actuals or applicable rate, whichever is lower.
What are the delivery extension rules for quantity variations?
Quantity may vary up to 25% of bid quantity during/after contract. Additional time equals (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; if the original period is under 30 days, extension equals the original period.
What are the essential technical requirements for the signage board?
Product category is Signage Board (V4) with Q3; scope includes Supply, Installation, Testing and Commissioning. Detailed design drawings must be approved within 7 days; no explicit technical standards listed in the tender.
What turnover criteria are required to participate in the Bihar tender?
Bidders must meet the minimum average annual turnover for the last three years as indicated in the bid document, verified via audited balance sheets or CA/Cost Accountant certificate; exact turnover value is specified in the bid document.
When is the approval deadline for Detailed Design Drawings in this bid?
Design Drawings must be submitted within 7 days of award. The buyer will approve or list modifications within 7 days; delays in approval adjust the delivery period without LD, ensuring project continuity.
Are end-of-life products allowed under this signage procurement?
No, bidders must ensure products have at least 1 year remaining market life and are not declared end-of-life by the OEM before this period; obsolescence must be avoided for eligibility.