Uttar Pradesh Police IT Equipment Tender Lucknow - All in One PCs, Desktops, Laptops 2026
Bid Publish Date
23-Oct-2026, 7:05 pm
Bid End Date
02-Nov-2026, 7:00 pm
EMD
₹29,000
Location
Progress
Tender Overview
Organization: Uttar Pradesh Police (Home Department, UP). The tender seeks procurement of All in One PC (V2), Entry and Mid Level Desktop Computers, and High End Laptop/Notebook solutions for the state capital Lucknow, Uttar Pradesh. EMD: ₹29,000. Scope includes supply, installation, testing, and commissioning with a 25% optional quantity increase during contract. Bidder must establish a functional Service Centre in the consignee state or prove existing coverage, with 30 days to setup if not present. A dedicated toll-free service line and an escalation matrix are required. A Malicious Code Certificate must be submitted to confirm no embedded malware. This tender emphasizes complete IT hardware provision and post-sale support.
Technical Specifications & Requirements
- Scope of supply: Supply, Installation, Testing and Commissioning of IT hardware.
- Categories: All in One PC (V2), Entry/Mid Level Desktop, High End Laptop.
- EMD: ₹29,000.
- Delivery/Incoterms: Delivery timings linked to original delivery order with option to extend per 25% quantity changes, minimum 30 days extension rule.
- Service & Support: Functional Service Centre in the state of the consignee or establishment within 30 days of award; dedicated toll-free number; escalation matrix for service.
- Compliance: Submission of Malicious Code Certificate certifying absence of embedded malware; maintain system integrity and IP protections.
- Other: No BOQ items listed; the Bid price must cover all components and services (SS&C).
Terms, Conditions & Eligibility
- EMD: ₹29,000 accompanying bid.
- Delivery: As per original delivery order with the option to extend up to 25% quantity and corresponding delivery time; minimum extension 30 days.
- Service obligation: Must have or establish State-wise service centre; 30 days window post award.
- Financial health: Bidder must not be under liquidation or similar proceedings; provide an undertaking.
- Security & compliance: Submit Malicious Code Certificate ensuring no embedded malware; maintain IP compliance.
- Payment & penalties: Not specified in data; emphasis on complete scope pricing and post-sale support.
Key Specifications
-
- Product categories: All in One PC (V2), Entry/Mid Level Desktop, High End Laptop
-
- Scope: Supply, Installation, Testing and Commissioning of IT hardware
-
- EMD: ₹29,000
-
- Service: Functional Service Centre in the consignee state or establishment within 30 days
-
- Support: Dedicated toll-free service number and escalation matrix
-
- Compliance: Malicious Code Certificate confirming no embedded malware
Terms & Conditions
-
EMD ₹29,000 required with bid submission
-
Delivery quantity may vary by ±25% with extended delivery time rules
-
Must establish or confirm in-state service centre within 30 days
-
Dedicated toll-free service line and escalation matrix required
-
Bidder must provide Malicious Code Certificate
Important Clauses
Payment Terms
Not specified in data; scope requires complete price for supply, installation, testing and commissioning
Delivery Schedule
Delivery period linked to last date of original delivery order; option to increase quantity by 25% with proportional time extension; minimum 30 days extension
Penalties/Liquidated Damages
Not specified in data; implied via delivery extensions and contract terms
Bidder Eligibility
-
Not under liquidation or court receivership
-
Ability to establish/operate in-state service centre within 30 days
-
Provide Malicious Code Certificate and OEM/brand authorizations (if applicable)
Tender Data
Bid Details
Quantity
14
Category
High End Laptop - Notebook
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
14
OEM Avg. Turnover
115
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
All in One PC (V2) (Q2) , Entry and Mid Level Desktop Computer (Q2) , High End Laptop - Notebook (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Lucknow
Delivery Pincodes
226010
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ram Asare Yadav | 226010,Gomti Nagar Extension | Lucknow | Uttar Pradesh | 226010 | 3 | 90 | - |
Authority Records
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Documents 3
GeM-Bidding-10051293.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar IT hardware supply/installation
Financial statements or turnover proof
EMD submission proof (₹29,000)
Technical bid documents (hardware specs, service capabilities)
OEM authorizations (if applicable)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for Lucknow IT hardware tender in UP 2026
Bidders must meet eligibility: provide ₹29,000 EMD, GST and PAN, experience in similar IT hardware supply, and financials. Submit Malicious Code Certificate and OEM authorizations if required. Ensure a functional state-wide service centre or plan to establish within 30 days of award. Include complete price for supply, installation, testing, commissioning.
What documents are required for UP Police IT tender in Lucknow
Required documents include GST certificate, PAN, experience certificates for related IT hardware projects, financial statements, EMD proof of ₹29,000, technical bid detailing hardware specs, and OEM authorizations. Also provide Malicious Code Certificate and service centre details in the bid package.
What are the delivery terms for UP Police computer procurement
Delivery is linked to the last date of the original delivery order with a 25% quantity option. If exercised, additional time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum 30 days. Service centre setup must occur within 30 days if not existing.
What standards or certifications are required for UP IT tender
The tender requires a Malicious Code Certificate confirming no embedded malware. While specific hardware standards aren’t listed, bidders should ensure OEM authorizations and comply with general cyber-security expectations for government IT procurement.
How is service support structured for UP Police IT equipment
Bidders must provide a dedicated toll-free telephone line and an escalation matrix for service support. A functional Service Centre in the state of the consignee is mandatory, with establishment within 30 days of award and evidence submitted for payment release.
What is the EMD amount for the Lucknow IT procurement
The Earnest Money Deposit (EMD) required is ₹29,000. Bidder must accompany bid with proof of payment and ensure validity as per tender terms to qualify for technical evaluation.
What is included in the Scope of Supply for UP Police IT hardware
Scope includes Supply, Installation, Testing and Commissioning of All in One PCs, Entry/Mid Desktop PCs, and High End Laptops. The bid must cover all components, on-site or carry-in warranty considerations, and post-installation support obligations.
When is the setup deadline for in-state service centre
If no in-state service centre exists at bid time, the successful bidder must establish one within 30 days of contract award. Payment is contingent on documentary evidence of the functional centre.