Indian Bank Online UPS 10 KVA IS 16242 Conforming Tender Patna Bihar 2026
Progress
Key Highlights
- • Exact EMD amount: ₹60,000
- • Delivery quantity flexibility: ±25% at contracted rates
- • IS standard: IS 16242 (Part 1) for 10 KVA UPS
- • Service Centre requirement: must exist in consignee state or be established within 30 days
- • Dedicated toll-free service number and escalation matrix required
- • Warranty rectification deadline: 15 days with 0.5% per week penalty up to 10% total value
- • PBG/penalty mechanism with potential recovery from security
- • Past project experience accepted via varied documents
Tender Overview
Indian Bank invites bids for an Online UPS (10 KVA) with Battery conforming to IS 16242 (Part 1) for delivery in Patna, Bihar. The procurement includes an estimated value not disclosed and an EMD of ₹60,000. The contract allows a 25% quantity up/down variation at the same contracted rates, with delivery timing adjusted from the original schedule. A unique emphasis is placed on post-sale service, including established service centers in the consignee state and a toll-free support line. This tender targets suppliers with ISO/IS standards familiarity and robust warranty processes.
Technical Specifications & Requirements
- Product: Online UPS (10 KVA) with Battery; standard conforms to IS 16242 (Part 1).
- Service requirements include a functional Service Centre in the state of the consignee for carry-in warranty; if not present, must establish within 30 days of award.
- Support provisions demand a dedicated toll-free number and an escalation matrix for service.
- Warranty obligations specify defect rectification within 15 days; penalties of 0.5% of unit price per week of delay, up to a maximum of 10% of total contract value.
- Financials: EMD ₹60,000; the option clause may extend delivery time proportionally with a minimum 30 days.
- Past project experience evidence acceptable via multiple document types.
Terms, Conditions & Eligibility
- Option Clause: Delivery quantity may vary by up to ±25% at contracted rates.
- Service & Support: Functional state-wide service centers; toll-free support; escalation matrix required.
- Penalty & Security: 0.5% weekly delay penalty; cumulative cap 10%; potential PBG forfeiture and alternate sourcing at buyer cost.
- Warranty: Timely servicing within the defined 15-day window; penalties apply for delays.
- EMD: ₹60,000.
- Documentation: Past project experience proof; OEM authorizations may be required.
Key Specifications
-
Product: Online UPS (10 KVA) with battery
-
Standard: IS 16242 (Part 1)
-
Delivery flexibility: up to ±25% quantity variance
-
Warranty response: service within 15 days; penalties 0.5% per week up to 10%
-
EMD: ₹60,000
Terms & Conditions
-
EMD is required at submission: ₹60,000
-
Quantity variation clause: up to 25%
-
Warranty service window: 15 days with penalties
-
Service centers must exist in the consignee state or be established within 30 days
-
Penalty and security: potential forfeiture of PBG for non-compliance
Important Clauses
Payment Terms
Payment terms linked to delivery milestones; penalties apply for delays in service rectification
Delivery Schedule
Delivery period adjustments tied to option clause with minimum 30 days extra time
Penalties/Liquidated Damages
0.5% weekly penalty up to 10% of total contract value; PBG forfeiture possible
Bidder Eligibility
-
Experience in supplying UPS/electrical equipment with IS standards
-
Demonstrated service center capability in the state of Bihar or willingness to establish in 30 days
-
Financial stability with verifiable turnover and GST compliance
Tender Data
Bid Details
Quantity
17
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
11
OEM Avg. Turnover
80
Past Performance
60 %
Warranty Period
15 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
39
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Patna
Delivery Pincodes
800001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rajiv Ranjan | 800001,1st floor, Indian Bank Premises, Budhmarg, Near Kotwali Thana Patna GPO Patna | Patna | Bihar | 800001 | 17 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9868525.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar UPS/ electrical equipment supply
Financial statements or turnover details
EMD payment proof (₹60,000)
Technical bid documents evidencing IS 16242 compliance
OEM authorization if bidding on behalf of manufacturer
Service centre details or proof of establishment within 30 days
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for the 10 KVA UPS tender in Patna Bihar 2026?
Bidders must submit the EMD of ₹60,000 along with GST, PAN, and experience certificates. Provide IS 16242 (Part 1) compliance evidence, OEM authorizations if applicable, and proof of a functional Bihar service center or a plan to establish within 30 days of award. Ensure warranty support details are listed.
What documents are required for the IS 16242 UPS tender in Patna?
Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD proof of ₹60,000, technical bid for IS 16242 compliance, OEM authorization if acting as agent, and service-center proof or establishment plan in Bihar within 30 days.
What are the delivery and variation terms for the UPS procurement?
The contract allows a quantity variation of up to ±25% at the same contracted rates. Delivery timing follows the original delivery schedule, with extension calculated as ( Increased quantity / Original quantity ) × Original delivery period, minimum 30 days.
What warranty and service terms apply to the UPS bid in Patna?
Warranty service must be completed within 15 days of defect notification. If delayed, a penalty of 0.5% of unit price per week applies, capped at 10% of total contract value. Penalties may be recovered from PBG or by alternative service if needed.
Which standards and product specs are required for the IS 16242 UPS tender?
Bidders must demonstrate IS 16242 (Part 1) conformance for the 10 KVA UPS and provide documentation showing compliance, performance data, and battery compatibility details. OEM authorizations should be included if applicable.
What constitutes eligible service-support capabilities for this UPS tender?
Bidders must offer a dedicated toll-free number, an escalation matrix, and a functional service center in the state of the consignee or a confirmed plan to establish within 30 days of award, with timely repair windows and spares availability.
What is the importance of the EMD in this Patna UPS procurement?
The ₹60,000 EMD demonstrates bid seriousness and financial capability. It should be submitted with bid documents as a security deposit, refundable after contract completion or adjusted against performance conditions per the tender terms.