Indian Army Rain Cape Poncho Tender Tiruvallur Tamil Nadu 2026 – On-site Warranty, Service Centre, EMD ₹236770
Bid Publish Date
06-Sep-2026, 1:29 pm
Bid End Date
14-Sep-2026, 2:00 pm
EMD
₹2,36,770
Location
Progress
Tender Overview
Organization: Indian Army (Department of Military Affairs) seeks a Rain Capes Multipurpose Poncho for defence use in Tiruvallur, Tamil Nadu. EMD: ₹236,770. Estimated value not disclosed. The contract requires a functional service centre in the state of each consignee location for carry-in warranty or on-site warranty, with evidence of setup within 30 days post-award. Pre-dispatch and post-receipt inspections may be conducted by a nominated agency or Board of Officers. A mandatory advance sample approval process within 5 days of award is specified, with modification timelines of 7 days. The turnover criterion refers to the bidder’s average annual turnover over the last three years as per the bid document. Deliverables must align with the approved sample to avoid LD or contract termination.
Key differentiators include strict service network requirements, formal inspection stages, and a structured sample approval workflow that governs bulk production timelines and acceptance.
Technical Specifications & Requirements
- Product: Rain Cape Multipurpose Disruptive Poncho (Defence) with on-site or carry-in warranty options.
- Delivery/Acceptance: Inspection by official agencies; pre-dispatch or post-receipt inspection as applicable; acceptance contingent on conformance to approved sample.
- Samples: 7–15 samples to be submitted within 5 days of award; modifications communicated within 7 days; bulk supply follows after buyer approval.
- Warranty/Service: Service centre presence in each consignee state; payment conditioned on documentary proof of service capability; apprenticeship of on-site support if applicable.
Terms, Conditions & Eligibility
- EMD: ₹236,770.
- Service Centre: Required in each state where consignee locations exist; 30 days post-award to establish if not pre-existing.
- Inspection: Pre-dispatch and post-receipt inspections may be conducted at seller premises or at consignee site by a nominated agency or Board of Officers.
- Turnover: Minimum average annual turnover for last 3 years as per bid document; audited balance sheets or CA certificate required.
- Payment: Conditions tied to compliance and documentary evidence; advance sample approval impacts delivery timelines; LD clauses apply for non-conformance and delays beyond approved windows.
Key Specifications
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Rain Cape Multipurpose Poncho for defence use
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EMD: ₹236,770
-
Service Centre requirement in each consignee state; on-site warranty option
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Advance sample submission: 7–15 samples within 5 days of award
-
Modification timeline: 7 days for buyer to specify changes
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Inspection: Pre-dispatch or post-receipt as dictated by ATC
-
Turnover requirement: last 3 years as per bid document
Terms & Conditions
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EMD of ₹236,770 must accompany bid
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Functional or establish-within-30-days service centre requirement
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Advance sample approval required within 5 days of award
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Pre-dispatch/post-receipt inspections may be conducted by approved agencies
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Turnover and documentary evidence required for eligibility
Important Clauses
Payment Terms
Payment release is contingent on submission of evidence of service capability and warranty provisions; advance sample approval affects delivery timeline with no LD for buyer-caused delays.
Delivery Schedule
Bulk supply timeline tied to approval of advance sample; if buyer delays in approval, delivery period is re-fixed with no LD for the period of delay.
Penalties/Liquidated Damages
LDs may apply for deviations from approved sample or non-conformance; termination possible after notifying deviations.
Bidder Eligibility
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Three-year turnover sufficient as per bid document with audited/CA certified figures
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Evidence of functional service centre or a plan to establish within 30 days of contract award
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Capability to meet pre-dispatch and post-receipt inspection requirements
Tender Data
Bid Details
Quantity
6595
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
59
OEM Avg. Turnover
473
Past Performance
80 %
Warranty Period
1 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Rain Cape Multipurpose Disruptive (Poncho) (Defence) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
15
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Tiruvallur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Tiruvallur | Tiruvallur | - | - | 6595 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-9674237.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA certificate indicating turnover for last 3 years
Experience certificates in relevant defence gear procurement
EMD submission receipt for ₹236,770
Technical bid documents and product specification compliance
OEM authorization (if applicable)
Proof of functional Service Centre setup or plan to establish within 30 days
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to participate in the Rain Cape poncho tender in Tiruvallur Tamil Nadu 2026?
Bidders must submit the EMD of ₹236,770, provide GST and PAN, furnish turnover evidence for the last 3 years, and ensure a functional service centre in each consignees’ state or a clear establishment plan within 30 days of award. Include OEM authorizations if required and sample submission details.
What documents are required for the Indian Army poncho procurement bid 2026?
Submit GST certificate, PAN, 3-year turnover audits or CA certificate, defence experience certificates, EMD receipt ₹236,770, technical bid, OEM authorization (if applicable), and proof of service centre readiness or plan, plus any pre/post inspection compliance documents.
What are the inspection requirements for the Rain Cape poncho tender?
Inspections may be pre-dispatch at seller premises or post-receipt at the consignee site, conducted by a nominated inspection agency or Board of Officers. Compliance with approved advance samples is mandatory; deviations may trigger corrective actions or contract termination.
How is the advance sample process conducted for this defence tender?
Submit 7–15 advance samples within 5 days of award. Buyer will approve or request modifications within 7 days; bulk supply must follow the approved sample. Delays in sample approval extend delivery timelines without LD charges.
What is the minimum turnover requirement for bidders in this procurement?
Bidders must meet the minimum average annual turnover for the last three years as specified in the bid document, supported by audited balance sheets or CA certificates; exact turnover threshold is documented within the official bid page.
What are the service centre obligations in this Rain Cape tender?
Bidder or OEM must have a functional service centre in the state of each consignee location; if not present at bidding, establish one within 30 days of award and provide documentary evidence of the facility to release payment.
What happens if the buyer delays sample approval in this tender?
If the buyer delays approval of the advance sample, the delivery period is re-fixed for the corresponding delay period, and no liquidated damages are charged for that interval.
Which organisations may conduct inspections for this bid in Tamil Nadu?
Inspection may be conducted by a Board of Officers or a nominated Inspection Agency, either at seller premises (pre-dispatch) or at the consignee site (post-receipt), depending on the ATC and contract terms.