BHEL Electrical Equipment Supply Tender 2026 Ex-Works Delivery with 25% Quantity Flexibility – MSME Payment Terms
Progress
Tender Overview
BHEL (Bharat Heavy Electricals Limited) invites bids for an electrical equipment supply tender under TBEM/TBMM categories. The contract allows a 25% quantity variation at placement and during currency, with delivery timelines anchored to the original period. Orders are to be processed on an Ex-works basis. The bid includes detailed payment sequencing: 100% payment with GST within 45/60/90 days depending on vendor category, subject to complete invoice and set of compliance documents. The ATC clarifies contact points for technical and commercial clarifications and specifies a vendor must follow the Suvidha portal bill submission. The tender emphasizes adherence to internal delivery windows and the right to adjust quantities while maintaining contracted rates, signaling a flexible yet controlled procurement approach. Unique delivery-time calculations apply when options are exercised. The BoQ lists six items, though itemized quantities are not disclosed in the data available to bidders.
Organization: BHEL
Location/Delivery Context: Ex-works basis; contact details provided for technical and commercial clarifications.
Key differentiators: Option-based quantity adjustments; strict documentation and GST-compliance requirements; structured payment terms by vendor category.
Technical Specifications & Requirements
Although explicit product specs are not provided in the data, the tender imposes concrete process and compliance expectations:
- Option Clause permits ±25% quantity changes at contract and during currency, with calculated additional delivery time based on (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Delivery term: Ex-works, unless stated otherwise.
- Payment framework: 100% payment with GST within 45 days (Micro & Small Vendors); 60 days (Medium Enterprises); 90 days (Non-MSME) from receipt of complete invoice and documents.
- Document set required with invoice: GST-compliant tax invoice, LR/GR endorsed by site, CRAC, Packing List, Transit Insurance Certificate, MICC, Guarantee, Performance Bank Guarantee, Type Test Reports if applicable.
- Submission channel: Suvidha portal per check-list; GST registration proof to be attached with invoices.
Terms, Conditions & Eligibility
- EMD/guarantee: Not explicitly enumerated in the data; bidders must align with ATC terms.
- Delivery: Ex-works by default; extended delivery mirrors the option-quantity calculation rule.
- Payment terms by vendor category: 45 days for Micro/Small, 60 days for MSMEs, 90 days for Non-MSMEs post receipt of complete invoice and documents.
- Documentation to submit: GST certificate, PAN, experience certificates, financial statements, EMD/ security deposit, technical compliance certificates, OEM authorizations, MICC, PBG, Type Test Certificates.
- Contacts for clarifications: Technical – Mr. Jintu Gogoi; Commercial – Mr. Amit Kumar. All terms require ATC-compliant responses.
- Tax/GST compliance: Invoices must enable GST input tax credit; GST registration copies must accompany the tax invoice.
Key Specifications
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Quantity option: up to 25% increase or decrease at contract and during currency
-
Delivery term: Ex-works by default
-
Delivery-time calculation: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
-
Payment terms by vendor type: MSME 45 days, Non-MSME 90 days, with GST-compliant invoice
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Documentation: GST invoice, LR/GR, CRAC, Packing List, Transit Insurance, MICC, Guarantee, PBG, Type Test Reports
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Submission channel: Suvidha portal bill submission per listed check-list
Terms & Conditions
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25% quantity variation rights at order and during contract
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Ex-works delivery with calculated extended timelines
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Structured, category-based payment terms tied to complete documents
Important Clauses
Payment Terms
100% payment with GST within 45 days for Micro/Small Vendors, 60 days for Medium Enterprises, 90 days for Non-MSME vendors from receipt of complete invoice and documents.
Delivery Schedule
Ex-works delivery by default; extended delivery time computed based on quantity changes with a minimum extension of 30 days.
Penalties/Liquidated Damages
Not explicitly stated in the provided data.
Bidder Eligibility
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Eligibility to supply on Ex-works basis with ability to handle documentation in GST regime
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MSME or Non-MSME status with corresponding payment terms
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Capability to provide MICC, PBG, Type Test Certificates and OEM authorizations
Tender Data
Bid Details
Quantity
6
Bid Type
Service
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
26
Delivery Details
Max Delivery Days
168
Delivery Locations
1
Delivery Cities
Koderma
Delivery Pincodes
825409
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nagendra Kumar Mishra | 825409,DVC, KODERMA TPS, PH-II (2X800 MW) BANJHEDIH VILLAGE KODERMA DISTRICT, JHARKHAND | Koderma | Jharkhand | 825409 | 1 | 168 | - |
Authority Records
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Documents 9
GeM-Bidding-9849704.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
6 Items Sign in to view GEM price trends Sign in for GEM prices
Clamps and Connectors as per line item No. 1 to 10 of Annexure-IV of Bid ATC
Clamps and Connectors as per line item No. 1 to 10 of Annexure-IV of Bid ATC
Clamps and Connectors as per line item No. 11 to 20 of Annexure-IV of Bid ATC
Clamps and Connectors as per line item No. 11 to 20 of Annexure-IV of Bid ATC
Clamps and Connectors as per line item No. 21 to 30 of Annexure-IV of Bid ATC
Clamps and Connectors as per line item No. 21 to 30 of Annexure-IV of Bid ATC
Clamps and Connectors as per line item No. 31 to 40 of Annexure-IV of Bid ATC
Clamps and Connectors as per line item No. 31 to 40 of Annexure-IV of Bid ATC
Clamps and Connectors as per line item No. 41 to 50 of Annexure-IV of Bid ATC
Clamps and Connectors as per line item No. 41 to 50 of Annexure-IV of Bid ATC
Clamps and Connectors as per line item No. 51 to 66 of Annexure-IV of Bid ATC
Clamps and Connectors as per line item No. 51 to 66 of Annexure-IV of Bid ATC
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Clamps and Connectors as per line item No. 1 to 10 of Annexure-IV of Bid ATC | Clamps and Connectors as per line item No. 1 to 10 of Annexure-IV of Bid ATC | 1 | lot | tbguser55@bhel | 168 | |
| 2 | Clamps and Connectors as per line item No. 11 to 20 of Annexure-IV of Bid ATC | Clamps and Connectors as per line item No. 11 to 20 of Annexure-IV of Bid ATC | 1 | lot | tbguser55@bhel | 168 | |
| 3 | Clamps and Connectors as per line item No. 21 to 30 of Annexure-IV of Bid ATC | Clamps and Connectors as per line item No. 21 to 30 of Annexure-IV of Bid ATC | 1 | lot | tbguser55@bhel | 168 | |
| 4 | Clamps and Connectors as per line item No. 31 to 40 of Annexure-IV of Bid ATC | Clamps and Connectors as per line item No. 31 to 40 of Annexure-IV of Bid ATC | 1 | lot | tbguser55@bhel | 168 | |
| 5 | Clamps and Connectors as per line item No. 41 to 50 of Annexure-IV of Bid ATC | Clamps and Connectors as per line item No. 41 to 50 of Annexure-IV of Bid ATC | 1 | lot | tbguser55@bhel | 168 | |
| 6 | Clamps and Connectors as per line item No. 51 to 66 of Annexure-IV of Bid ATC | Clamps and Connectors as per line item No. 51 to 66 of Annexure-IV of Bid ATC | 1 | lot | tbguser55@bhel | 168 |
Categories
2
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Required Documents
GST registration certificate
PAN card
Experience certificates
Financial statements
EMD/security deposit documentation
Technical compliance certificates
OEM authorizations (where applicable)
LR/GR endorsed by site
CRAC/MRC (consignee receipt-cum-acceptance certificate / material receipt certificate)
Packing List (case-wise)
Transit Insurance Certificate
MICC (Material Inspection Clearance Certificate)
Guarantee Certificate
Copy of Performance Bank Guarantee (PBG)
Type Test Reports (where applicable)
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for BHEL Ex-works electrical equipment tender in 2026?
Bidders should review the ATC for payment terms and quantity-flexibility rules, register on the Suvidha portal, and prepare GST-compliant invoices along with LR/GR, MICC, and PBG. Ensure OEM authorizations and Type Test Reports if applicable, and submit within the portal along with complete financials.
What documents are required for BHEL TBEM TBMM procurement bids 2026?
Required documents include GST certificate, PAN, experience certificates, financial statements, EMD/security deposit, technical compliance certificates, OEM authorizations, LR/GR endorsed, MICC, Guarantee, PBG, and Type Test Reports as applicable, all submitted via the Suvidha portal.
What is the delivery basis and quantity flexibility in this tender?
Delivery is on an Ex-works basis with a possible 25% quantity increase/decrease both at order placement and during currency. Extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.
What are the MSME payment terms for this BHEL tender in 2026?
MSME vendors receive payment within 45 days of receipt of complete invoice and documents; other categories: 60 days for Medium, and 90 days for Non-MSME, with GST components settled as per GST compliance and credit reflections.
Which contacts handle technical and commercial clarifications for this tender?
Technical clarifications: Mr. Jintu Gogoi, Sr. Manager (TBEM) at 0120-2218915 or [email protected]. Commercial clarifications: Mr. Amit Kumar, Engineer (TBMM) at 0120-2218839 or [email protected]; follow ATC guidance for responses.
What maximum quantity variation is allowed in this BHEL procurement 2026?
A maximum of 25% variation is allowed at the time of contract placement and during the currency of the contract, with corresponding adjustments to delivery time as per the option clause.
What specific GST requirements must bidders meet for submission?
Bidders must supply a GST-compliant tax invoice and attach GST registration certificates. GST credit must reflect in the GSTN portal, and the invoice must enable Input Tax Credit for the purchaser.
Is Ex-works delivery mandatory or can it be modified by contract?
Ex-works is the default for PO placement; any deviation would be governed by the option clause, allowing quantity adjustments with extended delivery time calculated per the specified formula.