Central Coalfields Limited Air Conditioner Annual Maintenance Tender Hazaribagh Jharkhand 2026
Bid Publish Date
02-Sep-2026, 7:33 pm
Bid End Date
12-Sep-2026, 8:00 pm
EMD
₹10,500
Value
₹8,34,738
Location
Progress
Tender Overview
The procurement entity is Central Coalfields Limited, a subsidiary of Coal India Limited, requesting Annual Maintenance service for AIR CONDITIONER systems in HazARiBAGH, Jharkhand (PIN 824505). The project scope denotes routine AMCS for cooling units with an estimated contract value of ₹8,347,379.90 and an EMD of ₹10,500. The tender emphasizes online EMD payment via RTGS/Internet Banking to the specified bank and allows submission of the FDR as security in lieu of PBG, with hard copy delivery within 15 days post-award. A Make in India preference applies for bids under ₹200 Crore, requiring OEM local content verification.
- Organization: Central Coalfields Limited
- Location: HazArIBAGH, Jharkhand
- Category: Annual Maintenance service-AIR CONDITIONER
- Estimated value: ₹8,347,379.90; EMD: ₹10,500
- Key differentiator: online EMD options, FDR-based security, and local content preference
- Notable context: no BOQ items; SOW may be attached in the file view
Technical Specifications & Requirements
Although explicit technical specs are not published, the tender targets routine maintenance for air conditioning systems, implying service coverage for condensers, compressors, refrigeration cycles, filters, and controls. Key requirements include accepting EMD via RTGS/online, providing a valid FDR or PBG, and delivering a hard copy FDR within 15 days of award. The Make in India clause mandates 50% local content for eligibility in bids under ₹200 Crore, with OEM certification to substantiate local value addition. Experience in AMC for HVAC systems and adherence to public procurement norms are implicit expectations.
- EMd: ₹10,500
- Estimated value: ₹8,347,379.90
- EMD payment methods: RTGS/online
- Security: FDR acceptable in lieu of PBG
- Local content: 50% for Make in India eligibility
- Compliance: OEM authorization, experience in AMC for ACs
Terms, Conditions & Eligibility
- EMD: ₹10,500 via RTGS/online or equivalent
- Payment terms: Not specified in text; procurement terms follow GeM and public norms
- Security: FDR allowed as security; hard copy to be delivered within 15 days after award
- Sub-contracting/assignment: requires buyer’s prior written consent; joint and several liability remains with seller
- Purchase preference: Make in India, 50% local content minimum; OEM certificate required to claim preference
- Liquidation/bankruptcy: bidder must certify sound financial standing (no liquidation/crisis) to participate
Key Specifications
-
- Product/Service: Annual Maintenance service for AIR CONDITIONER units
-
- Estimated value: ₹8,347,379.90
-
- EMD: ₹10,500
-
- EMD payment method: RTGS / online transfer to beneficiary Central Coalfields Limited
-
- Security: FDR can be submitted in lieu of PBG; hard copy required within 15 days of award
-
- Make in India local content: Minimum 50% local content for bids < ₹200 Crore
-
- Documentation: OEM authorization; Make in India certificate if claiming local preference
Terms & Conditions
-
EMD₹10,500 via RTGS/online; proof to be uploaded with bid
-
FDR acceptable as security in place of PBG; deliver original FDR within 15 days
-
Make in India local-content requirement of 50% for bids under ₹200 Crore; OEM certification needed
Important Clauses
Payment Terms
EMD paid via online RTGS; payment terms not detailed in the notice; follow public procurement norms.
Delivery Schedule
Delivery milestones not specified in provided data; SOW may define installation/maintenance windows in attachment.
Penalties/Liquidated Damages
No explicit LD values provided; standard public procurement penalties would apply per GeM/GTC or contract.
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Ability to submit EMD ₹10,500 via RTGS/online
-
OEM authorization and 50% local content compliance for Make in India preference
-
Experience in AMC of HVAC/AC systems
Tender Data
Bid Details
Quantity
115
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Annual Maintenance service-AIR CONDITIONER
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Ranchi
Delivery Pincodes
829210
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Krishna Kant Vashisth | 829210,Office of SO(MM),NK Area - Dakra, Ranchi ,CCL | Ranchi | Jharkhand | 829210 | 115 | - | - |
Authority Records
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Documents 6
GeM-Bidding-9839443.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for similar AMC of HVAC/Air Conditioning systems
Financial Statements / Turnover details
EMD payment proof (RTGS/online transfer receipt) or PBG/FDR document
Technical Bid Document (compliance and methodologies)
OEM Authorization Letter (where applicable)
Any local content certificate or Make in India certificate (for 50% local content claim)
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid on air conditioner maintenance tender in HazariBagh Jharkhand 2026
Bidders must meet eligibility criteria, submit EMD ₹10,500 via RTGS/online, attach OEM authorizations, and provide Make in India local content proof (50%). Include financial statements, GST, PAN, and HVAC AMC experience; FDR may substitute PBG and must be delivered within 15 days of award.
What documents are required for Central Coalfields air conditioner AMC
Required documents include GST certificate, PAN, experience certificates for similar AMC, financial statements, EMD proof (RTGS receipt), technical bid, OEM authorization, and MAKE IN INDIA/local content certificates if claiming preference.
What are the Make in India requirements for this air conditioner tender
Bids under ₹200 Crore must demonstrate 50% local content; bidder must upload OEM certification detailing local value addition locations; without this, purchase preference may not be granted.
What is the EMD amount and acceptable payment method for this tender
EMD is ₹10,500; payment can be made online via RTGS or internet banking to Central Coalfields Limited; bidder must upload transfer proof with the bid.
What are the delivery/installation expectations for AC maintenance
Specific delivery timelines are not listed; the SOW is attached separately; bidders should review the file attachment for maintenance schedules and installation scopes, and align resources accordingly.
What certifications are required to qualify for this HVAC AMC tender
Required certifications include OEM authorization for air conditioners and, if claiming Make in India, proof of 50% local content; ensure HVAC AMC experience documents are provided.
Where can I find the bid submission and security deposit details for this tender
Submission details are in the GeM tender terms: upload RTGS receipt, attach scanned EMD proof, and provide FDR in lieu of PBG; hard copy FDR must reach within 15 days of award.
Which organization issues this air conditioner maintenance tender in Jharkhand
The procurement is issued by Central Coalfields Limited, a subsidiary under Coal India Limited, for operations located in HazariBagh, Jharkhand.