Indo Tibetan Border Police Camcorder Tender Shimla Himachal Pradesh 2026 ISI/AAA/TRTL Standards
Bid Publish Date
07-Sep-2026, 7:40 pm
Bid End Date
28-Sep-2026, 8:00 pm
Value
₹1,68,888
Location
Progress
Key Highlights
- • Critical: Quantity adjustment up to 25% during contract and currency, with defined delivery-time recalculation
- • Technical requirement: No explicit IS/ISO standards listed; emphasis on sample approval process and post-receipt inspection by ITBP
- • Brand/OEM/Service: Functional service center must exist in each consignee state; 30-day setup window if not present at award
- • Quality control: Advance sample approval process within 15 days of award; potential modifications within 15 days
- • Delivery risk: If buyer delays approval, delivery period may be refixed without LD
- • Inspection: Post-receipt inspection by Commandant 43 BN ITBP or Board of Officers
- • Payment: Contingent on submission of service capability evidence (center establishment)
Tender Overview
The procurement is issued by the Indo Tibetan Border Police (ITBP) for DSLR / Compact / Handheld Camcorder Or Video Cameras (V2), located in Shimla, Himachal Pradesh (171001). Estimated value is ₹168,887.82 with no BOQ items listed. The contract allows a ±25% quantity variation during and after award, at contracted rates, and delivery timing linked to the original delivery period. A mandatory advance sample approval within 15 days of award is required, with potential modifications communicated within 15 days. A functional Service Centre in the state of each consignee location is required if carry-in warranty applies.
- Organization: Indo Tibetan Border Police (ITBP)
- Location: Shimla, Himachal Pradesh
- Product category: DSLR / Compact / Handheld Camcorder or Video Cameras (V2)
- Key differentiator: optional quantity expansion clause, mandatory advance sample approval, post-receipt inspection by ITBP authorities
- Unique aspects: post-delivery inspection by Commandant 43 BN ITBP or Board of Officers; advance sample acceptance process; service-center establishment within 30 days if not present
Technical Specifications & Requirements
- No technical specifications listed in the tender text
- Critical process requirements include: advance sample submission within 15 days of award; buyer to approve or request modification within 15 days; bulk supply must conform to approved sample; if buyer delays sample approval, delivery period may be refixed without liquidated damages for the delay
- Inspection framework includes post-receipt inspection by ITBP authorities; pre-dispatch inspection not required unless ATC specifies
- Service-center requirement states bidder/OEM must have a functional service center in the consignees’ state; if not, establishment within 30 days of award; payment contingent on evidence of functional service center
Terms & Eligibility
- EMD: not specified in the tender text
- Quantity variation: up to 25% increase/decrease; extended period calculations apply with a minimum of 30 days as required
- Delivery schedule: governed by original delivery period with option-driven extensions; extended period calculations use (increased quantity ÷ original quantity) × original delivery period
- Post-award samples: mandatory submission of advance samples within 15 days; approval or modification timeline 15 days; bulk supply must follow approved sample; delays in buyer approval may shift delivery deadline without LD
- Inspection: post-receipt inspection by ITBP Commandant 43 BN or Officer Board; pre-dispatch inspection not mandatory unless ATC directs
- Warranty/Support: service-center establishment in state; on-site vs carry-in warranty depends on product terms; payment contingent on documentary evidence of service capability
Key Specifications
-
Product type: DSLR / Compact / Handheld Camcorder or Video Cameras (V2)
-
Estimated value: ₹168,887.82
-
Delivery: as per original delivery period with option to extend up to 25% quantity
-
Sample process: advance sample due within 15 days of award; modifications within 15 days
-
Inspection: post-receipt inspection by ITBP officials; pre-dispatch not required unless ATC indicates
Terms & Conditions
-
Option Clause: +25% quantity flexibility at contracted rates
-
Sample Approval: advance samples required within 15 days of award
-
Service Center: must establish in consignees' state within 30 days if not present
-
Inspection: post-receipt inspection by ITBP Commandant 43 BN
Important Clauses
Delivery Terms
Quantity adjustments up to 25% and extended delivery period calculations with a minimum of 30 days; delivery timelines shift if samples approval is delayed
Advance Sample Approval
Submit 1 sample within 15 days; buyer approves or requests modifications within 15 days; bulk supply must follow approved sample
Service Center Requirement
Bidder/OEM must have a functional service center in each consignee state; if absent, establish within 30 days of award
Bidder Eligibility
-
Existing capability to supply DSLR/compact/camcorder equipment
-
Evidence of service center or plan to establish within 30 days
-
Compliance with post-receipt inspection process and sample approval workflow
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
40 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Dslr / Compact / Handheld Camcorder Or Video Cameras (V2) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Shimla
Delivery Pincodes
172034
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Om Parkash | 172034,The Commandant,43rd bn,ITBP Force,P.O. Bonda, Sarahan Teh-Rampur BSR,Distt- Shimla | Shimla | Himachal Pradesh | 172034 | 2 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9852881.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST certificate
Permanent Account Number (PAN) card
Experience certificates for relevant equipment procurement
Financial statements / turnover proof
EMD documents (if applicable) or exemption justification
Technical bid documents demonstrating capability
OEM authorization / dealership certificates
Proof of functional service center or plan to establish within 30 days of award
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for ITBP camcorder tender in Shimla 2026
To bid for the ITBP camcorder procurement in Shimla, bidders must prepare GST and PAN documents, financial statements, experience certificates, and OEM authorizations. Submit technical bid and proof of service center, plus any required EMD. Ensure adherence to the 15-day advance sample submission and 15-day modification cycle.
What documents are required for ITBP camcorder procurement in Shimla
Required documents include GST certificate, PAN card, experience certificates for camera equipment, financial statements, EMD (if applicable), OEM authorization, technical bid, and proof of a functional service center or a plan to establish one within 30 days of award.
What are the sample approval timelines for ITBP camcorder tender
Within 15 days of contract award, bidders must submit an advance sample. The buyer responds with approval or required modifications within 15 days. If approval is delayed, the delivery period is refixed without liquidated damages for the delay.
What is the delivery policy for quantity variation in ITBP camcorder tender
The contract allows up to 25% quantity variation during placement and currency. The increased quantity is priced at contracted rates, with delivery time adjusted using the specified formula to ensure minimum 30 days extra when applicable.
What inspection is required for ITBP camcorder delivery in Shimla
Post-receipt inspection is conducted by the Commandant 43 BN ITBP or a Board of Officers. Pre-dispatch inspection is not automatically required unless ATC specifies; bulk supply must align with approved sample after inspection.
What are the key eligibility criteria for ITBP camcorder bid in 2026
Bidders must demonstrate capability to supply camcorders, provide OEM authorizations if applicable, maintain a service center in the consignee state or commit to establish one within 30 days, and comply with the sample approval and post-receipt inspection processes.
What is the estimated contract value for the ITBP Shimla camcorder tender
The estimated value is ₹168,887.82, indicating a small- to mid-scale procurement. Bidders should align price proposals to this value while considering potential quantity variations up to 25% and delivery-time adjustments due to sample approval timelines.
What payment terms apply to ITBP camcorder procurement in Shimla
Payment terms hinge on documentary evidence of service capability and center establishment. While the tender text does not specify the exact payment schedule, it requires compliance with post-approval samples and service-center readiness before payment is released.