Urban Development and Housing Department Bihar Pole-Mounted Outdoor Dustbin Tender Madhubani 2026 - 600000 Estimated Value, 15000 EMD
Progress
Tender Overview
The Urban Development and Housing Department of Bihar invites bids for a Pole-Mounted Outdoor Dustbin in Madhubani, Bihar. Estimated contract value is ₹6,00,000 with an EMD of ₹15,000. Scope covers Supply, Installation, Testing and Commissioning of dustbins, with an option to increase quantity up to 25% during the contract period. Delivery timelines hinge on delivery orders, and bidders must meet turnover criteria as specified for both the bidder and the OEM. The tender emphasizes ongoing supply, non-obsolescence, and GST alignment by bidders. Unique clause: option-based quantity adjustment and extended delivery periods capped to maintain project continuity.
- Organization: Urban Development and Housing Department Bihar
- Location: Madhubani, Bihar
- Product: Pole-Mmounted Outdoor Dustbin
- Estimated value: ₹6,00,000; EMD: ₹15,000
- Key differentiator: option to increase quantity up to 25% at contracted rates; supply-IOO scope includes installation and commissioning
Technical Specifications & Requirements
Despite no explicit technical specs, the tender requires the full lifecycle of a dustbin project: Supply, Installation, Testing, and Commissioning. The procurement expects bidders to align with standard market life of non-obsolete products (minimum 1 year residual market life) and to ensure the product remains OEM-supported during the contract. The terms impose GST diligence by bidders and a clear obligation to meet turnover prerequisites for both the bidder and the OEM over the last three financial years. Potential bidders should prepare to demonstrate capacity for end-to-end delivery and post-installation support.
- Scope of supply includes SSC: Supply, Installation, Testing, and Commissioning
- Ensures non-obsolescence and 1-year residual market life
- GST handling as per actual rates
- Bidder and OEM turnover criteria over last three years
- Delivery timing linked to original and extended orders
Terms, Conditions & Eligibility
Key requirements include an EMD of ₹15,000, and a turnover qualification based on three-year average financials (bidder and OEM). The purchaser reserves a 25% quantity variation during and after contract formation. Delivery timeframes depend on delivery orders, with minimum 30-day adjustments if increased quantity is exercised. Additionally, the bidder must avoid liquidation or bankruptcy status and must ensure the offered dustbin remains market-viable for at least one year post-quotation. GST compliance is bidder-specific.
Key Specifications
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Product: Pole-Mounted Outdoor Dustbin
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Estimated contract value: ₹6,00,000
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EMD: ₹15,000
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Scope: Supply, Installation, Testing & Commissioning
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Delivery terms: base delivery with option to extend 25% quantity
Terms & Conditions
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Option clause allows up to 25% quantity increase at contracted rates
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Delivery period starts from the last date of original delivery order
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GST to be borne by bidder; reimbursable at actuals or applicable rate
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Bidder and OEM turnover criteria based on last 3 financial years
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Maintain non-obsolescence of supplied product for at least 1 year
Important Clauses
Payment Terms
GST handling by bidder; no explicit payment timeline provided in data
Delivery Schedule
Delivery starts after original order; option quantity increases extend time proportionally with a minimum 30 days
Penalties/Liquidated Damages
Not specified in data
Bidder Eligibility
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Not under liquidation or court receivership
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Three-year turnover criteria met (bidder and OEM)
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Not declared obsolete by OEM within 1-year residual market life
Tender Data
Bid Details
Quantity
30
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
25
OEM Avg. Turnover
5
Past Performance
20 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Pole-Mounted Outdoor Dustbin (Q3)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 11 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Madhubani
Delivery Pincodes
847223
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Anuj Kumar | 847223,WARD NO 13, OFFICE OF NAGAR PANCHAYAT BENIPATTI | Madhubani | Bihar | 847223 | 30 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-10076854.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
PAN card
Audited financial statements for the last three years or CA certificate indicating turnover
Experience certificates for similar projects (dustbin/sanitation equipment)
OEM authorization documents
Bidder undertaking on non-liquidation status
Technical bid documents and EMD payment receipt
Proof of establishment/incorporation date
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for Madhubani pole mounted dustbin tender in Bihar 2026
To participate, submit GST, PAN, turnover certificates for last 3 years, and OEM authorizations. Include EMD ₹15,000 and ensure the product is not obsolete with at least 1 year residual life. Provide detailed scope: supply, installation, testing, commissioning, and confirm GST compliance and delivery plan under the 25% option clause.
What documents are required for Bihar pole mounted dustbin procurement
Required documents include GST certificate, PAN, audited turnover statements or CA certificate, experience certificates for similar projects, OEM authorization, and EMD receipt. Also include technical bid, proof of incorporation, and undertaking of non-liquidation status as part of the bid submission.
What are the key delivery terms for this dustbin project
Delivery is linked to the last date of the original delivery order with a minimum 30-day adjustment if quantity increases. The purchaser may extend delivery time proportionally for up to 25% more quantity at contracted rates, affecting overall project schedule and warranty commencement.
What are the turnover criteria for bidders and OEMs in this tender
Bidder and OEM must show the minimum average annual turnover over the last three financial years. Documentation can be audited balance sheets or CA-certified turnover, with adjustments if the company is <3 years old. This ensures financial capacity to fulfill supply, installation, and commissioning.
Is there any warranty or post-installation support requirement
The tender imposes a practical expectation of market-life persistence for at least 1 year, with OEM support implied. While explicit warranty days are not specified, bidders should prepare post-installation support and spare part access aligned to market standards.
How is GST handled for the Maharashtra dustbin procurement
GST is the bidder's responsibility to calculate and pay; reimbursement is through actuals or applicable rates, whichever is lower, limited to quoted GST percentage. Ensure GST invoices align with the final contract value and delivery scope.
What is the scope of supply for the dustbin project
Scope includes Supply, Installation, Testing, and Commissioning of pole-mounted outdoor dustbins. Ensure the design matches non-obsolescence criteria, confirm OEM alignment, and provide a delivery and installation schedule compatible with the 25% quantity option.