Eastern Coalfields Limited Fuel Level Monitoring System Tender Bardhaman West Bengal 2026 ISO/IEC 5-year Warranty
Bid Publish Date
29-Aug-2026, 1:57 pm
Bid End Date
14-Sep-2026, 2:00 pm
EMD
₹45,900
Location
Progress
Tender Overview
Eastern Coalfields Limited invites bids for a Fuel Level Monitoring System in Bardhaman, West Bengal (713101). The scope covers Supply, Installation, Testing, Commissioning, Training, and providing any required statutory clearances. EMD: ₹46,?900 and a flexible quantity clause allows +/-25% variation. Bidders must provide data sheets, manufacturer authorization, and ensure products have at least 5 years residual market life. The procurement emphasizes OEM warranties and post-sale service readiness in India.
Technical Specifications & Requirements
- Scope of Supply: Supply, Installation, Testing, Commissioning, Training of operators; statutory clearances if any.
- Warranty: 5 years from final acceptance or post-installation completion; OEM warranty certificates required at delivery; service network in India for after-sales support.
- Documentation: Upload Data Sheet; provide PAN, GSTIN, cancelled cheque; EFT mandate certified by bank; Manufacturer Authorization form for distributors.
- Approval & Compliance: Ensure products are not end-of-life during residual market life; data sheet must match offered specifications; OEM/authorized service provider details must be furnished.
- Delivery/Implementation: Delivery period aligned with purchase order; ensure installation and training within scope; include all cost components in bid price.
Terms, Conditions & Eligibility
- EMD: ₹46,900 (to be submitted as specified in bid terms)
- Documents required: PAN, GSTIN, cancelled cheque, EFT mandate; Data Sheet; OEM authorization
- Quantity flexibility: Up to ±25% variation during contract and extended period
- Warranty & After-sales: 5-year warranty; guaranteed rectification during guarantee period; established service network in India
- Data integrity: No obsolescence; data sheet must align with product specifications; data mismatch can lead to bid rejection
Key Specifications
-
- Scope of Supply: Supply, Installation, Testing, Commissioning, Training of operators, and statutory clearances (if any)
-
- Warranty: 5 years from final acceptance/installation completion; OEM certificates to be submitted at delivery
-
- Data Sheet: Upload and ensure alignment with offered parameters; avoid mismatches
-
- Authorisation: Manufacturer Authorization form for distributors/service providers
-
- After-sales: Well-established installation, commissioning, training, troubleshooting and maintenance service group in India
Terms & Conditions
-
EMD: ₹46,900; submission as per bid terms
-
Quantity may vary ±25% during contract and currency extensions
-
Data sheet and OEM authorization mandatory with bid
-
5-year warranty with on-site service in India
-
Delivery, installation, testing and training scoped in bid price
Important Clauses
Payment Terms
Not specified in provided data; bid must follow standard supplier terms and contract-specific payment schedule
Delivery Schedule
Delivery schedule to commence from order date and adapt with option quantity clause up to 25% variation
Penalties/Liquidated Damages
Not specified; contract terms may include LD applicable on delays per standard procurement norms
Bidder Eligibility
-
Must meet OEM authorization and provide distributor/authorizations
-
Demonstrate 5+ years of market life for offered product's viability
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Proven installation, commissioning and maintenance capabilities in India
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
5 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Fuel Level Monitoring System
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Paschim Bardhaman
Delivery Pincodes
713359
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pankaj Kumar | 713359,Office of GM, Salanpur Area ECL, Lalpur Paschim Burdwan WB | Paschim Bardhaman | West Bengal | 713359 | 1 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9821097.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
PAN Card
GSTIN Certificate
Cancelled Cheque
Bank EFT Mandate certified by Bank
Data Sheet of offered product
Manufacturer Authorization/ OEM authorization
Any OEM service provider details (name, designation, address, email, phone)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for fuel level monitoring tender in Bardhaman?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate, plus Data Sheet and OEM authorization. Ensure product isn’t end-of-life and provides a 5-year warranty. Include installation, testing, commissioning, and operator training within the bid price.
What documents are required for fuel monitoring system tender in West Bengal?
Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate, Data Sheet, Manufacturer Authorization, and OEM service details. Ensure Data Sheet matches offered product; non-compliant bids risk rejection.
What is the warranty duration for the fuel level monitoring system?
The bidder must provide a 5-year warranty from final acceptance or after installation and testing. OEM warranty certificates must be supplied at delivery; service support must be available across India.
What is the EMD amount for this procurement in Bardhaman?
The Earnest Money Deposit required is ₹46,900. Submit as per bid terms; failure to provide EMD may render bid non-responsive.
What scope of work is included in the purchase order for this system?
Scope includes Supply, Installation, Testing, Commissioning, and Training of operators, plus providing any required statutory clearances. All costs must be included in the bid price.
What are the key eligibility criteria for OEM authorization bidders?
Bidders must present an OEM authorization/Manufacturer Authorization with details: name, designation, address, email, phone, proving distribution or service rights for the offered fuel monitoring system in India.
What are the delivery terms and quantity variation provisions?
Delivery terms allow a ±25% quantity variation during contract and currency extension periods. Delivery starts from the last date of the original delivery order with adjustments based on the option clause.
What standards or data integrity checks are required for the data sheet?
Data Sheet must precisely reflect offered product specifications; any mismatch can lead to rejection. Ensure all critical parameters, performance metrics, and compliance marks are clearly stated and match the deployed solution.