Government Tender for Lighting Materials Supply & Maintenance at Surat Pumping Stations
Progress
The Surat Municipal Corporation has issued a government tender for the supply and maintenance of lighting materials, accessories, switches, fans, and cables at various pumping stations. This 3-year contract aims to enhance the lighting infrastructure within Surat's drainage system, ensuring safety, operational efficiency, and compliance with government standards. The tender invites experienced vendors in electrical supplies and maintenance services to submit competitive bids through an online portal. With an estimated value of approximately INR 15 lakh, the project emphasizes transparency, technical excellence, and timely delivery. Bidders must meet specific eligibility criteria, including valid digital signatures, experience, and financial stability. The process involves downloading detailed technical specifications, submitting bids before the deadline, and participating in an open evaluation. Key dates include bid opening on 17th September 2026, with the contract awarded shortly thereafter. This tender provides a significant opportunity for electrical firms and maintenance providers to collaborate with Surat's municipal authorities and contribute to urban infrastructure development.
Scope Of Work
The scope of work includes:
- Supplying high-quality lighting materials, accessories, switch accessories, fans, and cables as per technical specifications.
- Providing maintenance and AMC (Annual Maintenance Contract) services for lighting systems at multiple pumping stations.
- Ensuring timely delivery of materials to designated locations within Surat.
- Installation, testing, and commissioning of supplied electrical components.
- Regular inspection and preventive maintenance to ensure uninterrupted lighting operations.
The process involves:
- Bidders reviewing detailed technical specifications and tender documents.
- Submitting the technical and financial bids via the online portal before the deadline.
- Participating in the bid opening conducted by the Deputy Municipal Commissioner.
- Awarding the contract to the most suitable bidder based on evaluation criteria.
Specifications comparison table:
| Item Category | Technical Specifications | Quantity |
|---|---|---|
| Lighting Materials | As per attached document | As per requirement |
| Accessories | Standard electrical accessories | As specified |
| Fans | Suitable for pumping stations | As per site need |
| Cables | Heavy-duty, weather-resistant | As per technical specs |
Technical Specifications
The technical specifications include:
| Item | Specification | Remarks |
|---|---|---|
| Lighting Materials | LED-based, energy-efficient, weatherproof | As per technical document |
| Switch Accessories | Modular, durable, compliant with IS standards | Must support specified voltage |
| Fans | Suitable for outdoor pumping stations, energy-saving | Model as per technical sheet |
| Cables | Heavy-duty, UV resistant, suitable for underground and outdoor use | Cross-sectional area as specified |
Bidders must follow the sequential process:
- Review detailed technical specifications.
- Prepare samples and technical documentation.
- Submit technical bid along with required documents.
- Await technical evaluation and approval before financial bid opening.
Financial Requirements
The estimated project cost is approximately INR 15,00,000. The financial breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Material Cost | 10,00,000 |
| Labour & Installation | 3,00,000 |
| Maintenance & AMC | 2,00,000 |
Payment terms are as follows:
- 30% advance upon contract signing.
- 50% after delivery and installation.
- Remaining 20% after successful commissioning.
- Payments will be processed against approved invoices and certification from the Deputy Municipal Commissioner.
- The bid offer must be valid for 120 days from the bid submission deadline.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,062
Contract Form
Works
Completion Period
36 Months
Currency Type
Single
Bid Submission Start
29-08-2026 12:20:00
Document Download End
16-09-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹15,00,000
Bid To RA
No
Item Category
AMC/Maintenance Contracts
Authority & Contact
Officer Inviting Bids
Deputy Municipal Commissioner (D)
Bid Opening Authority
Deputy Municipal Commissioner (D)
Address
Drainage Department, Old west zone office, Rander Road, Tarwadi, Surat
Contact Details
7405121408
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Documents 2
Technical Bid lighting Material 2026.pdf
TENDER_DOCUMENT
Price Bid lighting material 2026.pdf
TENDER_DOCUMENT
Categories
11
Bidding Process
Process Timeline
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
SMC DRG Lighting Materials Pumping Station PB
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender condition.
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
✓ Must have valid digital signature certificates (Class-III) for online bid submission.
✓ Must submit a scan copy of tender fee and EMD along with all required documents.
✓ Proven experience in electrical supply and maintenance contracts, especially for government projects.
✓ Financial stability with minimum turnover as specified in tender documents.
| Qualification | Minimum Requirement |
|---|---|
| Tender Fee | INR 1062 (non-refundable) |
| EMD | As specified in tender documents |
| Experience | At least 3 years in electrical supply & maintenance |
| Financial Turnover | Minimum of INR 50 lakh in last 3 years |
Note: All documents must be valid, clear, and conform to the specifications outlined in the tender documents.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary purpose of this government tender?
This tender invites qualified suppliers to provide lighting materials, accessories, switches, fans, and cables for Surat's pumping stations under a 3-year annual rate contract. The goal is to ensure reliable lighting infrastructure, improve safety, and facilitate efficient maintenance across the drainage department.
What are the key eligibility criteria for bidders?
Bidders must possess a valid digital signature certificate (Class-III), submit the tender fee and EMD, demonstrate experience in electrical supply and maintenance, and meet the minimum financial turnover requirements. All documents must be valid, clear, and submitted through the online portal before the deadline.
How can I participate in the bidding process?
Participants should download the tender documents from the official portal, complete registration, and submit technical and financial bids online before the specified deadlines. The process involves uploading required documents, attending the online bid opening, and awaiting evaluation results. Support and training are available at designated sessions.
What are the important dates and deadlines for this tender?
The bid submission starts on 29-08-2026 at 12:20 PM and closes on 16-09-2026 at 6:00 PM. The bid opening will occur on 17-09-2026. All deadlines are strict, and late submissions will be rejected. Bidders should plan accordingly to meet these timelines.
What technical specifications must the supplied materials meet?
Supplied lighting materials must be LED-based, weatherproof, and energy-efficient. Accessories and fans should conform to IS standards and be suitable for outdoor use. Cables must be UV resistant and heavy-duty. Detailed specifications are provided in the tender documents, and samples may be required for approval.