Gujarat GETCO Bi-Annual Contract for Hiring Non-AC SUV/MUV Vehicles - Power Sector Tender
Progress
Gujarat Energy Transmission Corporation Limited (GETCO) is inviting bids for a Bi-Annual Rate Contract to supply non-AC petrol/diesel SUV/MUV vehicles for its power transmission operations in Navsari. This government tender seeks experienced vehicle providers to deliver reliable transportation solutions for 24 months, supporting GETCO's infrastructure maintenance and operational needs. The tender emphasizes compliance with technical, financial, and eligibility criteria, ensuring transparency and fair competition. Bidders must meet specific requirements, including valid licenses, experience, and financial stability, with all documents digitally signed. The contract involves supplying vehicles with a seating capacity of 9, not more than 3 years old, and covering a minimum of 3000 km per month. The process includes online submission, technical and commercial evaluation, and final award based on merit. This opportunity is ideal for vehicle leasing companies, fleet providers, and logistics firms aiming to partner with a major government power utility in Gujarat. The estimated value is approximately INR 13.74 lakh, with detailed terms and conditions available in the tender documents.
Scope Of Work
The scope of work includes:
- Supplying closed Body Petrol/Diesel driven Non-AC SUV/MUV vehicles with seating capacity of 9 (1+8) for GETCO's power transmission operations.
- Vehicles must be not more than 3 years old as on the date of tender opening.
- Providing vehicles for 24 months, with services required for 12 hours per day.
- Covering a minimum of 3000 km per month.
- Ensuring timely pickup, drop, and maintenance as per the contract schedule.
The process involves:
- Pre-bid submission: Bidders must submit tender fee acknowledgment and EMD receipts.
- Technical evaluation: Submission of registration certificates, work experience, financial documents, and technical compliance.
- Commercial evaluation: Submission of percentage rate quotes.
- Contract award: Based on evaluation results, the successful bidder will be awarded the contract.
| Specification | Details |
|---|---|
| Vehicle Type | Non-AC SUV/MUV |
| Age Limit | Not more than 3 years |
| Seating Capacity | 9 (1+8) |
| Service Duration | 24 months |
| Daily Service Hours | 12 hours |
| Monthly Km | Minimum 3000 km |
Bidders must ensure compliance with all technical and eligibility requirements, including valid licenses, tax registrations, experience certificates, and other documents specified in the tender notice.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Type | Non-AC SUV/MUV |
| Age Limit | Not more than 3 years |
| Seating Capacity | 9 (1 driver + 8 passengers) |
| Fuel Type | Petrol or Diesel |
| Certification | Valid registration certificates |
| Maintenance | Regular servicing and maintenance as per manufacturer standards |
Sequential process for technical compliance:
- Submit scanned copies of registration and experience certificates.
- Provide proof of vehicle age and fitness.
- Submit technical specifications and signed tender documents.
- Ensure all documents are digitally signed and up-to-date.
Financial Requirements
The estimated contract value is approximately INR 13,74,786. The financial proposal should include the percentage rate for services, which will be evaluated for award decision. Payment terms are linked to service delivery and invoice submission, with payments made after verification of vehicle availability and compliance.
| Cost Component | Amount (INR) |
|---|---|
| Estimated Contract Cost | 13,74,786 |
| Payment Schedule | 1. 30% on contract signing |
| 2. 70% on completion and acceptance | |
| Bid Validity | 180 days from bid submission |
Bidders must quote competitive rates, ensuring transparency and adherence to the financial guidelines specified in the tender documents.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
06-10-2026 19:00:00
Document Download End
28-10-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹13,74,786
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
The Superintending Engineer
Bid Opening Authority
The Superintending Engineer
Address
1st floor, Office of the Superintending Engineer, Circle Office, GETCO, Kabilpore, GRID Navsari-396424
Contact Details
9925209699
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 3
1. Tender Notice Songadh vehicle.pdf
TENDER_DOCUMENT
2. Technical bid with QR TCC and GCC.pdf
TENDER_DOCUMENT
3. Pricebid.pdf
TENDER_DOCUMENT
Categories
8
Bidding Process
Process Timeline
28-10-2026 16:10
28-10-2026 16:15
28-10-2026 16:30
Required Forms
Preliminary
Tender fee & EMD
User Defined Template-Standard
Technical
i Agree
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Tender fee payment acknowledgement receipt
RequiredEMD payment acknowledgement receipt
RequiredStage - Technical Stage
Scan copy of Certificate of Registration as Approved Vender with GETCO OR Certificate of Authorized dealer of approved manufacturers along with certificate of registration of the original manufacturer with GETCO
RequiredScan copy of work order with work completion certificate in Form No.3A (Experience Certificate as main contractor) only as Per Qualification Requirement
RequiredScan copy of valid Bank Solvency Certificate
RequiredScan copy of Provident Fund Code Number registration Documents
RequiredScan copy of GST Registration Number registration Documents
RequiredScan copy of Income Tax Return, Profit Loss Accounts and Balance sheet of Last Three Financial Years
RequiredPartnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership or Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship
RequiredScan copy of PAN Number Document
RequiredScan copy of Duly filled & signed Annexure 1 to 8 on Pg. 145-154
RequiredScan of Self-attested copy of Tender document including technical specification i.e. signed on each pages (preferably digitally signed)
RequiredAny other documents
Scan copy of Duly Signed / attested Integrity Pact i.e on Pg. no.05 of tender booklet
RequiredElectrical Contractor License with latest validation
RequiredUnder taking in respect of reference to NCLT
RequiredScan copy of Declaration of Conflict of Interest on Company Letter head
RequiredScan copy of Declaration of Relationship with employee on Company Letter head
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Eligibility Criteria
✓ Must have valid registration as an approved vendor with GETCO or authorized dealer certificates.
✓ Proven experience in providing similar vehicle services, supported by work orders and completion certificates.
✓ Valid Bank Solvency Certificate.
✓ Registration of Provident Fund and GST.
✓ Submission of Income Tax Returns, Profit & Loss Accounts, and Balance Sheets for the last three financial years.
✓ Partnership deed, POA, or Self-Affidavit for proprietorship/partnership.
✓ Valid Electrical Contractor License.
✓ Duly signed Integrity Pact and Declaration of Conflict of Interest.
✓ Undertaking regarding NCLT status and relationship declarations.
| Qualification Requirement | Details |
|---|---|
| Financial Criteria | Minimum annual turnover of INR 10 lakh |
| Experience | At least 1 completed similar contract in last 3 years |
| Document Submission | All documents must be digitally signed and valid |
Bidder eligibility is strictly based on meeting these criteria, with all supporting documents submitted as per the tender guidelines.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this tender?
This tender invites qualified vehicle service providers to supply non-AC petrol/diesel SUV/MUV vehicles for Gujarat GETCO's power transmission operations in Navsari. The contract spans 24 months, focusing on reliable transportation for power infrastructure maintenance and service delivery.
What are the eligibility criteria for bidders?
Bidders must have valid registration with GETCO or authorized dealers, proven experience with similar vehicle contracts, valid financial and tax documents, and necessary licenses including Electrical Contractor License. All documents must be digitally signed and submitted as per the tender guidelines.
How can I participate in the bidding process?
Participants should download the tender documents from the official portal, submit tender fee acknowledgment and EMD before the deadline, and upload technical and financial proposals electronically. The process involves technical evaluation, followed by commercial bid opening, leading to contract award based on evaluation scores.
What is the deadline for bid submission?
The last date for bid submission is 28th October 2026 at 16:00 hours. Bids received after this deadline will not be considered. It is recommended to submit well before the deadline to avoid last-minute technical issues.
What technical specifications must the vehicles meet?
Vehicles must be not more than 3 years old, with non-AC petrol or diesel engines, seating capacity of 9 (1+8), and suitable for 24 months of service covering minimum 3000 km per month. They should comply with all safety and maintenance standards as specified in the tender documents.