Government Tender for Video Wall System Installation with 5-Year Warranty in Ahmedabad
Progress
This government tender offers a significant opportunity for experienced contractors to execute the design, supply, installation, and commissioning of Video Wall Systems at GIDC Ahmedabad. The project emphasizes advanced AV technology, civil and electrical infrastructure, and a 5-year comprehensive warranty, supporting state government infrastructure development. Bidders must meet strict eligibility criteria, submit detailed technical and financial proposals, and participate in a transparent, multi-stage bidding process. The project aims to enhance visual display capabilities for government facilities, fostering technological progress and efficient public service delivery. With an estimated value of INR 268.6 million and a completion timeline of 12 months, this tender is ideal for companies specializing in AV systems, civil works, and project execution within Gujarat and beyond.
Scope Of Work
• Design, supply, and installation of Video Wall Systems including all necessary hardware, software, and accessories.
• Testing and commissioning of the Video Wall Systems to ensure operational excellence.
• Provision of a comprehensive 5-year warranty covering all hardware, software, and O&M services.
• All work must comply with technical specifications and safety standards outlined in the tender documents.
• The scope includes:
- Civil works for mounting and structural support
- Electrical works for power supply and cabling
- Software configuration and integration
- Training for operational staff
• Project execution process:
- Site inspection and finalization of design
- Procurement of equipment and accessories
- Installation and setup
- Testing and quality assurance
- Handover and documentation
- Post-installation support and warranty services
• Deliverables comparison table:
| Item | Specification | Quantity |
|---|---|---|
| Video Wall Panels | 55-inch 4K LED panels | 10 units |
| Mounting Structures | Steel framework | As per design |
| Software License | Display management software | 1 license |
| Accessories | Cables, connectors, control systems | As required |
• Bidder must ensure all deliverables meet the standards specified in the tender documents.
Technical Specifications
| Parameter | Specification |
|---|---|
| Display Panels | 55-inch 4K LED, high brightness, wide viewing angle |
| Resolution | 3840 x 2160 pixels |
| Power Supply | 220V AC, stabilized |
| Connectivity | HDMI, DisplayPort, VGA, Ethernet |
| Software | Display management software compatible with hardware |
| Environmental | Operating temperature 0°C to 50°C, humidity 10-90% |
| Installation | Structural mounting with vibration damping |
| Sequential Process | 1. Site assessment |
| 2. Design approval | |
| 3. Procurement | |
| 4. Installation | |
| 5. Testing | |
| 6. Handover | |
| • Bidders must ensure all technical parameters align with the specifications provided in the tender documents and submit detailed technical proposals accordingly. |
Financial Requirements
The estimated project cost is approximately INR 26.86 crore. The financial proposal must include a detailed breakdown of costs for equipment, installation, software, and warranty services. Payment terms are structured as follows:
- 10% advance upon contract signing
- 40% after installation and initial testing
- 30% after successful commissioning
- 20% post-warranty period, subject to performance
Cost Component Estimated Cost (INR) Equipment & Hardware INR 15,000,000 Software & Licensing INR 2,000,000 Installation & Civil Works INR 5,000,000 Testing & Commissioning INR 1,500,000 Warranty & Support INR 3,360,000 • Bidders should ensure all financial proposals are comprehensive and align with the tender guidelines to qualify for evaluation.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹21,240
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
18-10-2026 08:00:00
Document Download End
28-10-2026 17:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹26,86,00,580
Bid To RA
No
Item Category
Civil Works
Authority & Contact
Officer Inviting Bids
Superintending Engineer, GIDC, Ahmedabad
Bid Opening Authority
Superintending Engineer, GIDC, Ahmedabad
Address
GROUND FLOOR, KHADI BHAVAN NEAR INDIAN RED CROSS SOCIETY AT OLD WADAJ CIRCLE AHMEDABAD.
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
PQ_Videowall_Vol-1_Final.pdf
TENDER_DOCUMENT
Technical Bid_Videowall_Vol-2_Final.pdf
TENDER_DOCUMENT
Price Bid_Videowall_Vol-3_Final.pdf
TENDER_DOCUMENT
B-2 Agreement.pdf
TENDER_DOCUMENT
Categories
11
Bidding Process
Process Timeline
02-11-2026 12:00
02-11-2026 12:05
02-11-2026 12:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
PQ Documents
User Defined Template-Secured
TECHNICAL BID
User Defined Template-Standard
Price
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Scan copy of Required Documents mentioned in Tender
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
RequiredStage - Technical Stage
Scan copy of Required Documents mentioned in Tender
RequiredForm - PQ Documents
Scan copy of Required documents mentioned in Tender
RequiredForm - TECHNICAL BID
Scan copy of Required documents mentioned in Tender
RequiredStage - Price Bid Stage
Scan copy of Required Documents mentioned in Tender
RequiredForm - Price Bid Form
Scan copy of Required documents mentioned in Tender
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Eligibility Criteria
✓ Must have valid registration and licenses to operate as a civil and AV system contractor in Gujarat.
✓ Proven experience in executing similar Video Wall System projects with at least 2 references.
✓ Financial stability demonstrated by average annual turnover of at least INR 50 million over the last 3 years.
✓ Submit all required documents for preliminary, technical, and price bid stages, including:
- Valid GST registration
- Income tax clearance certificates
- Past project completion certificates
- Technical capability proof
Qualification Requirement Minimum Criteria Registration & Licenses Valid registration as per state laws Experience 2 completed projects of similar scope Financial Turnover INR 50 million (average) over 3 years Technical Capacity Adequate manpower and technical resources Note: Bidders must meet all eligibility conditions to qualify for evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves engineering, procurement, design, supply, installation, testing, and commissioning of Video Wall Systems at GIDC Ahmedabad. It includes all allied accessories, software, and a 5-year comprehensive warranty covering operations and maintenance. The scope also encompasses civil and electrical works necessary for installation, along with training for operational staff to ensure smooth functioning.
Who is eligible to bid on this tender?
Eligible bidders must have valid registration and licenses as civil and AV system contractors, with proven experience in similar projects. They should demonstrate a minimum average annual turnover of INR 50 million over the last 3 years, provide all required documents for preliminary, technical, and financial stages, and meet technical capacity criteria. Refer to the detailed eligibility table for complete requirements.
What are the key technical specifications for the Video Wall System?
The Video Wall must feature 55-inch 4K LED panels with high brightness, wide viewing angles, and compatibility with display management software. It should support multiple connectivity options like HDMI, DisplayPort, and Ethernet. Installation requires structural mounting with vibration damping, and environmental conditions should support operation between 0°C to 50°C with 10-90% humidity. Bidders must ensure all technical parameters align with these specifications.
What is the bidding process and timeline?
Bidders must register on the e-procurement portal, submit the tender fee and EMD proof by 28-10-2026, and upload all documents before the deadline. The technical evaluation occurs on 02-11-2026, followed by the financial bid opening on the same day. The evaluation considers technical competence, financial stability, and compliance. Final award decisions are based on combined scores. Ensure timely submission to participate successfully.
How can I get assistance or clarify doubts about this tender?
For queries, contact the Superintending Engineer, GIDC, Ahmedabad via email at [email protected]. The support team can assist with registration, document submission, and technical clarifications. A vendor training session is held every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, Ahmedabad. Visit the official tender portal for detailed guidelines and download all relevant documents for review.