Government Tender for Supply, Installation & Maintenance of Intercom System - Porbandar
Progress
This government tender offers a unique opportunity for qualified vendors to supply, install, and maintain an Intercom System for Porbandar Municipal Corporation. The project includes testing, commissioning, and a comprehensive 3-year AMC, aimed at modernizing municipal communication channels. With an estimated value of INR 6,54,388, the tender emphasizes quality, reliability, and timely delivery. Bidders must meet strict eligibility criteria, including submission of tender fee, EMD, and supporting documents. The process involves online submission via the nProcure portal, with detailed evaluation based on technical compliance and cost-effectiveness. This tender is ideal for companies specializing in IT hardware, communication infrastructure, and municipal projects seeking to contribute to public sector development in Gujarat.
Scope Of Work
The scope of work includes:
- Supply of Intercom System hardware and accessories as per specifications.
- Installation and setup of the Intercom System at designated locations within Porbandar.
- Testing and commissioning to ensure full operational functionality.
- Training for designated municipal staff on system operation.
- Comprehensive Annual Maintenance Contract (AMC) for three years post-installation, covering repairs, replacements, and technical support.
The process involves:
- Procurement of hardware according to technical specifications.
- Installation at specified sites with minimal disruption.
- System testing to verify performance standards.
- Handover and training to municipal personnel.
- Ongoing maintenance and support under AMC.
| Specification | Details |
|---|---|
| System Type | Intercom Communication System |
| Duration of AMC | 3 Years |
| Location | Porbandar Municipal Area |
| Delivery Timeline | 1 Month |
All deliverables must adhere to the technical and safety standards specified in the tender documents.
Technical Specifications
The Intercom System must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| System Type | Digital Intercom with VoIP capability |
| Power Supply | 230V AC, 50Hz |
| Connectivity | Ethernet (RJ45), Wi-Fi (optional) |
| Operating Temperature | 0°C to 50°C |
| Humidity | 10% to 90% non-condensing |
| Certification | ISO 9001, CE, or equivalent |
Process for technical compliance:
- Submit detailed technical datasheets.
- Demonstrate system compatibility with existing infrastructure.
- Provide testing reports and certifications.
- Ensure system meets safety and quality standards.
The hardware must be robust, weatherproof, and suitable for municipal environments.
Financial Requirements
The estimated project cost is INR 6,54,388, which includes hardware, installation, testing, and three-year AMC. The tender breakdown is as follows:
| Cost Component | Amount (INR) |
|---|---|
| Hardware & Equipment | 4,50,000 |
| Installation & Commissioning | 1,00,000 |
| AMC (3 Years) | 1,04,388 |
Payment terms:
- 30% advance upon contract signing.
- 40% after installation and successful testing.
- Remaining 30% after project completion and handover.
- AMC payments to be made quarterly.
All payments are subject to submission of valid invoices and compliance with contractual terms.
Tender Data
Bid Details
Tender Type
Open
Sector
Local Administration
Tender Fee
₹1,080
Contract Form
Works
Completion Period
1 Months
Currency Type
Single
Bid Submission Start
25-08-2026 10:00:00
Document Download End
01-09-2026 17:30:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹6,54,388
Bid To RA
No
Item Category
Information Technology (IT)
Authority & Contact
Officer Inviting Bids
PORBANDAR MUNICIPAL CORPORATION
Bid Opening Authority
PORBANDAR MUNICIPAL CORPORATION
Address
SVP ROAD, NEAR RAILWAY STATION, PORBANDAR
Contact Details
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Documents 2
tender notice.pdf
TENDER_DOCUMENT
schedual B.pdf
TENDER_DOCUMENT
Categories
11
Bidding Process
Process Timeline
01-09-2026 18:05
01-09-2026 18:10
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRELIMINARY STAGE
TENDER FEE
RequiredEMD Fees
RequiredAll Supporting Documents
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
✓ Must have valid tender fee and EMD submitted as per tender guidelines.
✓ Must possess relevant experience in supplying and installing communication systems for government projects.
✓ Must provide all supporting documents, including technical certifications and past project references.
| Qualification Criteria | Details |
|---|---|
| Tender Fee | INR 1080 or equivalent proof of payment |
| EMD | As specified in the tender, payable in the form of demand draft or bank guarantee |
| Experience | Minimum of 2 similar projects in the last 3 years |
| Certification | Valid digital certificate for electronic bid submission |
| Financial Stability | Turnover of at least INR 10 lakh in the last fiscal year |
Important: Bidders must meet all eligibility requirements to qualify for the tender process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to supply, install, test, and commission an Intercom System for Porbandar Municipal Corporation, along with a 3-year AMC to ensure ongoing maintenance and support, enhancing municipal communication infrastructure.
Who can participate in this tender?
Eligible bidders include companies with proven experience in IT infrastructure and communication systems, possessing valid certifications, financial stability, and the ability to meet technical specifications. They must submit all required documents, including tender fee and EMD, as specified in the eligibility criteria.
What are the key dates and deadlines for this tender?
The tender documents are available from 25-08-2026, with a bid submission deadline on 01-09-2026 at 5:30 PM. The bid opening will occur on the same day at 6:05 PM. Bidders must adhere strictly to these dates to participate successfully.
What technical standards must the Intercom System meet?
The system must support digital VoIP communication, operate within 0°C to 50°C, be weatherproof, and comply with certifications like ISO 9001 and CE. Hardware specifications include Ethernet connectivity, robust power supply, and weather-resistant casing to suit municipal environments.
How is the evaluation of bids conducted?
Bids are evaluated based on technical compliance (40%), cost (30%), experience and certifications (20%), and AMC proposal quality (10%). A minimum of 60% in technical assessment is required for qualification, with final selection based on overall score balancing quality and price.