Government Tender for Spot & Bi-Monthly Billing at Kalyanpur Sub-Division, Devbhoomi Dwarka
Bid Publish Date
29-Sep-2026, 11:30 am
Bid End Date
27-Oct-2026, 11:30 am
Value
₹30,00,000
Location
Progress
This government tender offers a unique opportunity for electrical service providers to participate in spot monthly and bi-monthly billing operations at Kalyanpur Sub-Division, Devbhoomi Dwarka. Managed by Paschim Gujarat Vij Company Limited, a leading power utility in Gujarat, this project aims to improve billing accuracy, efficiency, and consumer satisfaction. The tender is open to experienced bidders with proven capabilities in utility billing systems, technical expertise, and financial stability. The project duration is one year, with an estimated value of INR 30,00,000. Bidders must submit their proposals online via the nProcure portal before the deadline of 07-10-2026. The process involves technical and financial evaluations, ensuring transparency and compliance with government procurement standards. This opportunity is ideal for companies specializing in electrical billing, power distribution, and utility management looking to contribute to Gujarat’s energy infrastructure improvements.
Scope Of Work
The scope of work includes:
- Implementation of spot monthly and bi-monthly billing systems at the Kalyanpur Sub-Division.
- Ensuring accurate and timely billing for consumers under the jurisdiction.
- Integration of billing software with existing power distribution infrastructure.
- Regular data collection, validation, and report generation.
- Maintenance and troubleshooting of billing systems during the contract period.
Bidder responsibilities:
- Prepare and submit technical and financial proposals via the designated online portal.
- Provide necessary documents such as experience certificates, solvency certificates, shop act certificates, and vendor registration.
- Ensure compliance with all technical specifications and government regulations.
- Participate in technical and financial evaluation stages scheduled on 07-10-2026.
- Execute the work within the stipulated completion period of 1 year.
| Specification | Details |
|---|---|
| Estimated Cost | INR 30,00,000 |
| Completion Period | 1 Year |
| Location | Kalyanpur Sub-Division, Devbhoomi Dwarka |
| Contract Type | Works |
Bidders must review detailed tender documents available for download and adhere to all technical requirements and submission deadlines.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| System Compatibility | Must integrate seamlessly with existing power distribution infrastructure. |
| Data Accuracy | 99.9% accuracy in billing calculations. |
| Software Standards | Compliant with government and industry standards. |
| Security | Implementation of secure data handling and storage protocols. |
Sequential process:
- Submit technical proposal with all required documents.
- Undergo technical evaluation on 07-10-2026.
- Shortlisted bidders will be invited for financial bidding.
- Final evaluation based on combined technical and financial scores.
Technical compliance is mandatory for bid acceptance.
Financial Requirements
The estimated project cost is INR 30,00,000, with detailed cost components outlined in the bid document. Bidders must submit a bid security deposit of INR 30,000 as EMD. The financial proposal should include:
- Rate per billing cycle.
- Total project cost.
- Payment terms: 100% after successful completion and acceptance.
| Cost Component | Amount (INR) |
|---|---|
| Total Estimated Cost | 30,00,000 |
| EMD | 30,000 |
| Tender Fee | 1,475 |
Payments will be processed as per the milestones defined in the contract, with clear documentation and approval procedures.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,475
Contract Form
Works
Completion Period
1 Years
Currency Type
Single
Bid Submission Start
29-09-2026 17:00:00
Document Download End
27-10-2026 17:00:00
Bid Validity
90
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹30,00,000
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER
Bid Opening Authority
EXECUTIVE ENGINEER
Address
DEVBHUMI DWARKA PGVCL
Contact Details
7567109172
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Documents 1
ET 14726C.pdf
TENDER_DOCUMENT
Categories
1
Bidding Process
Process Timeline
27-10-2026 17:15
27-10-2026 17:30
Required Forms
TECHNICAL
TECHNICAL SPECIFICATION
User Defined Template-Standard
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
PRICE
Percentage Rate
Library-Secured
Required Documents
Stage - TECHNICAL BID
GROUP INSURANCE
RequiredEXPERIENCE CERTIFICATE
RequiredSOLVENCY CERTIFICATE
RequiredSHOPACT CERTIFICATE
RequiredEMD AND TENDER FEE PHOTO COPY
RequiredVENDOR REGISTRATION CERTIFICATE
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - PRICE BID
EMD TENDER FEE RECEIPT PHOTO COPY
RequiredForm - Percentage Rate
PRICE BID RATE
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
✓ Must have a valid Vendor Registration Certificate.
✓ Must submit experience certificates demonstrating prior relevant work.
✓ Must provide a Solvency Certificate indicating financial stability.
✓ Must possess a valid Shop Act Certificate.
✓ Must submit EMD and Tender Fee photocopies as proof of bid processing.
| Qualification Requirement | Details |
|---|---|
| Experience | Proven experience in electrical billing projects or utility services. |
| Financial Stability | Minimum solvency amount of INR 10,00,000. |
| Certification | Valid Vendor Registration and Shop Act Certificates. |
| Technical Capability | Demonstrated ability to implement billing systems in power distribution. |
| Bid Security | EMD of INR 30,000 to be submitted along with bid. |
Note: Bidders must meet all eligibility criteria to qualify for technical evaluation and subsequent award consideration.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 07-10-2026 at 17:00. Bidders must upload all required documents and proposals before this time through the nProcure portal. Late submissions will not be considered.
What documents are required for technical bid submission?
The technical bid must include:
- Group Insurance Certificate
- Experience Certificates
- Solvency Certificate
- Shop Act Certificate
- EMD and Tender Fee photocopies
- Vendor Registration Certificate
All documents should be uploaded in the prescribed format as per the tender guidelines.
How will the evaluation process be conducted?
Evaluation involves two stages:
- Technical Evaluation scheduled for 07-10-2026 at 17:15, based on technical competence, experience, and compliance.
- Financial Evaluation for shortlisted bidders, opening at 17:30 on the same day.
The final score combines technical and financial assessments with respective weightages, ensuring transparency and fairness.
What is the estimated value of this tender?
The estimated project cost is INR 30,00,000. The financial bid should reflect the rates for spot and bi-monthly billing services, with a bid security deposit of INR 30,000. The total project duration is 1 year, with payments made as per contract terms.
Who can I contact for support during the bidding process?
Bidders can contact the Executive Engineer at 7567109172 for technical queries. Support is also available from the (n)Procure support team at GNFC, Ahmedabad, via email at [email protected] or by phone. Training sessions are held weekly to assist bidders in online submission procedures.