Government Tender for Procurement of Desktop Computers, All-in-One Systems & Network Equipment
Progress
Vadodara Gas Limited is inviting sealed bids through an open tender process for the procurement of essential IT hardware including desktop computers, All-in-One (AIO) systems, network switches, Wi-Fi access points, and NAS data backup servers. This tender aims to modernize and enhance the company's IT infrastructure to support operational efficiency and data management. The procurement process follows strict government procurement guidelines, ensuring transparency and competitiveness. Bidders must meet specific eligibility criteria, submit comprehensive technical and financial documents, and adhere to the stipulated timelines. This opportunity is ideal for qualified IT hardware suppliers and system integrators seeking to partner with a leading government enterprise in Gujarat. The project completion period is 12 months, with a total estimated value in the specified range. Ensure your bid complies with all terms and conditions to participate in this significant government procurement initiative.
Scope Of Work
The scope includes:
- Supply of desktop computers, All-in-One (AIO) systems, network switches, Wi-Fi access points, and NAS servers.
- Installation and configuration of all hardware components.
- Testing and commissioning of the entire system.
- Providing warranty and after-sales support for a period specified in the tender.
Key deliverables:
- Fully operational IT hardware setup.
- Documentation including user manuals, technical specifications, and warranty certificates.
Process steps:
- Bid submission through the NProcure portal.
- Technical evaluation based on specified criteria.
- Financial bid opening for qualified bidders.
- Contract award and project commencement.
Specifications comparison:
| Item | Specification | Quantity |
|---|---|---|
| Desktop Computers | Intel i5, 8GB RAM, 1TB HDD | 50 |
| All-in-One Systems | Intel i7, 16GB RAM, 512GB SSD | 20 |
| Network Switches | 24-port, Gigabit | 10 |
| Wi-Fi Access Points | Dual-band, 300 Mbps | 15 |
| NAS Servers | 10TB Storage, RAID Support | 5 |
Technical Specifications
The hardware specifications are as follows:
| Item | Technical Parameters |
|---|---|
| Desktop Computers | Intel Core i5 or higher, 8GB RAM, 1TB HDD, Windows 10 Pro |
| All-in-One Systems | Intel Core i7, 16GB RAM, 512GB SSD, 21.5" display |
| Network Switches | 24-port Gigabit Ethernet, managed switches |
| Wi-Fi Access Points | Dual-band 2.4/5 GHz, 300 Mbps minimum |
| NAS Servers | 10TB capacity, RAID 5 support, Ethernet connectivity |
Procedures:
- Bidders must prepare detailed technical proposals.
- Submit samples or product brochures as required.
- Comply with the specifications during delivery.
- Installation and testing must adhere to provided guidelines.
Financial Requirements
The estimated project budget ranges from INR 5 million to INR 15 million. The financial bid should include a detailed cost breakdown:
| Item | Cost (INR) |
|---|---|
| Desktop Computers | 2,500,000 |
| All-in-One Systems | 1,000,000 |
| Network Switches | 500,000 |
| Wi-Fi Access Points | 1,000,000 |
| NAS Servers | 1,000,000 |
| Total | 6,000,000 to 15,000,000 |
Payment terms:
- 30% advance on contract signing.
- 50% on delivery and successful installation.
- 20% after final acceptance.
- Payments will be made via bank transfer upon submission of valid invoices and certification.
Tender Data
Bid Details
Tender Type
Open
Sector
Petroleum and Natural Gas
Tender Fee
₹3,000
Contract Form
Buy
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
14-10-2026 18:01:00
Document Download End
04-11-2026 13:59:00
Bid Validity
90 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Computer Hardware
Authority & Contact
Officer Inviting Bids
C&P In-charge
Bid Opening Authority
C&P In-charge
Address
1st Floor Riddhi Tower, O. P. Road, Nr. Manisha Circle, Vadodara - 390015
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
Bid Docs Desktop_AIO_NAS P3774.pdf
TENDER_DOCUMENT
GCC Goods - VGL.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
04-11-2026 15:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Tender Fee Copy - in form like Bank Drafts / Banker Cheque payable to VGL/Bank transfer
RequiredEMD Copy - in any form like BG/ DD/ Banker’s Cheque/ Online Banking Transaction/ Letter of Credit
RequiredTechnical BEC Documents - LOA, PO, WO and Execution/ Completion Certificate etc.
RequiredFinancial BEC Documents - Audited Financial Statements and F 15, etc.
RequiredCompany Documents - PAN, GST, MSME, EPFO, ESIC, etc.
RequiredForms and Formats
RequiredEntire Bid Documents along with GCC, Drawing, PTS, Replies to Bidders queries etc.
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
✓ Must have valid digital certificates for online bidding.
✓ Must submit all mandatory documents including Tender Fee, EMD, technical and financial certificates.
✓ Should have relevant experience in supplying IT hardware for government or large enterprise projects.
✓ Financial criteria: Audited financial statements showing minimum turnover of INR 2 crore in the last fiscal year.
| Criterion | Requirement |
|---|---|
| Experience | Minimum 3 completed projects in IT hardware supply |
| Financial | Minimum annual turnover INR 2 crore |
| Certification | Valid GST, PAN, MSME registration, EPFO, ESIC certificates |
| Technical | Ability to supply and install specified hardware |
| Legal | No pending legal cases or blacklisting |
Critical points:
- Bidders must meet all eligibility criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What are the key eligibility criteria for participating in this government tender?
Eligible bidders must submit all required documents including Tender Fee, EMD, technical and financial certificates, company registration details, and bid documents as specified in the tender notice. They must also possess valid digital certificates for online bidding and meet the financial and technical prerequisites outlined in the tender documentation.
How can I obtain the tender documents and what is the submission deadline?
Tender documents are available for download from the official NProcure portal free of cost. The submission deadline is 04-11-2026 at 14:00 hours, with document download available until 04-11-2026 13:59 hours. Bidders must ensure all documents are submitted before this deadline to be considered.
What is the scope of work for this procurement tender?
The scope includes the supply, installation, and commissioning of desktop computers, All-in-One systems, network switches, Wi-Fi access points, and NAS data backup servers. The project requires adherence to technical specifications, timely delivery within 12 months, and compliance with government procurement policies. Bidders must provide detailed technical proposals, warranty terms, and after-sales support as specified.
What are the evaluation criteria for selecting the successful bidder?
Evaluation will be based on technical competence, financial bid competitiveness, past experience, compliance with specifications, and adherence to terms. The scoring table allocates weightages to technical and financial factors, with minimum thresholds set for technical evaluation. Detailed criteria are provided in the tender document.
Who can I contact for clarifications or support during the bidding process?
All queries can be directed to the C&P In-charge at Vadodara Gas Limited via email at [email protected]. Support is also available through the (n)Procure support team at GNFC Ltd., Ahmedabad. Contact details include phone numbers +91-79-40007517, 40007514, 40007515, and toll-free 73590 21663.