Government Tender for Operation & Maintenance of Parking, Canteen, Garage & Rest Facilities at New Kandla
Progress
This government tender offers a unique opportunity for experienced facility management companies to operate and maintain essential services at New Kandla Port. The scope includes managing pay & parking services, canteen, garage, rest shelters, and toilet blocks outside the Cargo Jetty area. With an estimated project value of INR 39.93 crore and a contract duration of 33 months, the tender aims to enhance port facility efficiency, safety, and hygiene standards. Bidders must meet strict eligibility criteria, submit comprehensive technical and financial proposals, and adhere to the electronic bidding process. The Deendayal Port Authority emphasizes transparency and quality in selecting qualified contractors for this critical port infrastructure project. This opportunity is ideal for firms specializing in port facility operations, civil works, and public infrastructure services seeking to collaborate with government agencies in Gujarat.
Scope Of Work
The selected contractor will be responsible for the following:
- Operation & Maintenance of Pay & Parking Services: Managing entry, exit, fee collection, and security for parking facilities.
- Canteen Services: Providing hygienic food services, maintaining cleanliness, and ensuring quality standards.
- Garage Services: Overseeing vehicle repairs, storage, and related activities.
- Rest Shelter & Toilet Blocks: Ensuring cleanliness, safety, and proper maintenance of rest areas.
The process includes:
- Site Inspection: Conduct initial assessment of facilities.
- Preparation of Work Plan: Submit detailed operational plan.
- Implementation: Execute daily operations as per standards.
- Monitoring & Reporting: Regularly monitor service quality and submit performance reports.
Specifications include:
| Facility Type | Area | Capacity | Maintenance Standards |
|---|---|---|---|
| Parking Lot | North of Road | 500+ vehicles | 24/7 security, CCTV surveillance |
| Canteen | Near West Gate-II | 200+ persons | Food hygiene, safety compliance |
| Garage | Adjacent to parking | 50+ vehicles | Equipment safety, timely repairs |
| Rest Shelter & Toilets | Outside cargo area | 10 shelters | Cleanliness, waste management |
The contractor must ensure compliance with all applicable safety, hygiene, and environmental regulations.
Technical Specifications
The technical specifications include:
- Facilities must adhere to ISO hygiene and safety standards.
- Parking management systems should include automated fee collection and CCTV surveillance.
- Canteen operations must comply with FSSAI food safety norms.
- Garage equipment should meet OEM standards and be capable of handling up to 50 vehicles.
- Rest shelters and toilet blocks should be equipped with adequate waste disposal and cleaning schedules.
Technical procedures involve:
- Site assessment and planning.
- Installation of required infrastructure.
- Staff training on safety and hygiene.
- Regular maintenance and compliance audits.
| Parameter | Specification |
|---|---|
| Parking System | Automated, RFID-enabled |
| Canteen Capacity | 200+ persons |
| Garage Equipment | Modern, OEM certified |
| Rest Shelter Area | Minimum 50 sq. meters |
| Toilet Facilities | Hygienic, accessible |
Financial Requirements
The estimated project cost is INR 39,93,00,000. Payment will be made in installments based on project milestones:
| Payment Stage | Percentage of Total Cost | Conditions |
|---|---|---|
| Initial | 20% | Upon contract signing |
| Mid-term | 30% | After 50% completion |
| Final | 50% | Post successful completion and acceptance |
Bidders must submit a detailed financial proposal, including breakdowns for manpower, equipment, materials, and operational costs. The tender fee is INR 5900, payable online, and the earnest money deposit (EMD) is not specified but must be submitted as per tender guidelines. All financial documents should be valid and verifiable.
Tender Data
Bid Details
Tender Type
Open
Sector
Miscellaneous
Tender Fee
₹5,900
Contract Form
Works
Completion Period
33 Months
Currency Type
Single
Bid Submission Start
18-08-2026 00:00:00
Document Download End
21-09-2026 16:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹3,99,30,000
Bid To RA
No
Item Category
Civil - All
Authority & Contact
Officer Inviting Bids
Superintending Engineer (Harbour)
Bid Opening Authority
Superintending Engineer (Harbour)
Address
Superintending Engineer, Harbour Division, Nirman Bhavan,New Kandla, Kutch 370210
Contact Details
9718313460
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Documents 3
SCHA.pdf
TENDER_DOCUMENT
SCH B.pdf
TENDER_DOCUMENT
tender.pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
21-09-2026 16:05
28-09-2026 15:00
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
GST Registration
User Defined Template-Standard
Bid security declaration form
User Defined Template-Standard
Partnership Deed and POA
User Defined Template-Standard
Bid capacity calculations
User Defined Template-Standard
PAN CARD
User Defined Template-Standard
Eligliblity Creiteria
User Defined Template-Standard
SPECIMEN LETTER OF AUTHORITY FOR SUBMISSION OF BID
User Defined Template-Standard
Any other Document as specified in the notice inviting online tender
User Defined Template-Standard
Integrity Pact Form
User Defined Template-Standard
Average Annual Turnover
User Defined Template-Standard
Similar completed works
User Defined Template-Standard
CHAPTER 4 UNDERTAKING BY BIDDER
User Defined Template-Standard
CHAPTER 5 TENDERERS PARTICULARS
User Defined Template-Standard
CHAPTER 6 ANNUAL FINANCIAL TURNOVER OF THE TENDERER
User Defined Template-Standard
CHAPTER 12 ESC PAYMENT / REFUND
User Defined Template-Standard
BOQ
SCHEDULE - B (KANDLA)
User Defined Template-Secured
Required Documents
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
RequiredForm - GST Registration
Atttacn as per tender
RequiredForm - Bid security declaration form
Attach as per tender
RequiredForm - Partnership Deed and POA
Attach as per tender
RequiredForm - Bid capacity calculations
Attach as per tender
RequiredForm - PAN CARD
Attach as per tender
RequiredForm - Eligliblity Creiteria
Attach as per tender
RequiredForm - SPECIMEN LETTER OF AUTHORITY FOR SUBMISSION OF BID
Attach as per tender
RequiredForm - Any other Document as specified in the notice inviting online tender
Attach as per tender
RequiredForm - Integrity Pact Form
Attach as per tender
RequiredForm - Average Annual Turnover
attach as per tender
RequiredForm - Similar completed works
Attach as per tender
RequiredForm - CHAPTER 4 UNDERTAKING BY BIDDER
attach as per tender
RequiredForm - CHAPTER 5 TENDERERS PARTICULARS
ATTACH AS PER TENDER
RequiredForm - CHAPTER 6 ANNUAL FINANCIAL TURNOVER OF THE TENDERER
ATTACH AS PER TENDER
RequiredForm - CHAPTER 12 ESC PAYMENT / REFUND
ATTACH AS PER TENDER
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Eligibility Criteria
✓ Must have valid registration and licenses for facility management.
✓ Proven experience in port or large-scale facility operations.
✓ Financial stability with an average annual turnover of at least INR 10 crore over the past 3 years.
✓ Demonstrated capability to manage similar projects with a minimum value of INR 20 crore.
✓ Must possess valid GST registration and applicable certifications.
| Criteria | Minimum Requirement |
|---|---|
| Turnover | INR 10 crore annually |
| Experience | 3+ years in port/facility management |
| Certifications | GST, safety, and hygiene standards |
| Financial Stability | Evidence of solvency and bank support |
Important: Bidders must submit all supporting documents as specified in the tender documents to qualify.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender at New Kandla?
The tender involves operation & maintenance of pay & parking services, canteen, garage, rest shelters, and toilet blocks outside the Cargo Jetty area. Responsibilities include managing security, hygiene, safety, and service quality to ensure smooth port facility operations.
What are the eligibility criteria for bidders?
Bidders must have valid licenses, experience in port or large-scale facility management, an annual turnover of at least INR 10 crore, and necessary certifications like GST. They should demonstrate previous successful projects valued at minimum INR 20 crore.
How is the bidding process structured?
The process includes downloading tender documents, attending pre-bid meetings if required, submitting electronic bids before deadlines, technical evaluation on 21-09-2026, BOQ assessment on 28-09-2026, and final award notification. All steps are conducted online via the official portal.
What is the estimated project value and payment terms?
The estimated project cost is INR 39.93 crore. Payments are scheduled in installments: 20% at contract signing, 30% after 50% completion, and 50% upon project acceptance. Bidders must submit detailed financial proposals accordingly.
What documents are required to participate?
Participants must submit tender fee proof, EMD proof, GST registration, bid security declaration, partnership deed, bid capacity calculations, PAN card, eligibility criteria, and other specified documents as detailed in the tender guidelines. All documents should be valid and properly attested.