Government Tender for Hiring AC Bolero Camper (Model BS6) with Maintenance at KHEP
Progress
This government tender offers a unique opportunity for transport service providers to supply and maintain a BS6-compliant AC Bolero Camper for Kadana Hydro Electric Project in Gujarat. The contract spans 36 months, covering vehicle provision, fuel, driver, and comprehensive maintenance, ensuring reliable transportation for project operations. Eligible bidders must meet strict technical, legal, and financial criteria, including vehicle documentation, licenses, and tax compliance. The tender process is fully electronic, emphasizing transparency and fairness, with deadlines for bid submission on 17th September 2026. Successful bidders will provide a high-quality vehicle with all legal and safety standards met, contributing to the smooth functioning of the hydroelectric project. This opportunity is ideal for vehicle rental companies, logistics firms, and transport service providers seeking government contracts in the power sector. Download the detailed tender document and participate in this competitive bidding process to secure a valuable government contract in Gujarat.
Scope Of Work
• Supply of one (01) AC Bolero Camper (Model BS6) with 05 seats (04 + 01) on hire basis.
• The vehicle must be new, compliant with BS6 emission standards, and equipped with necessary safety features.
• Provide fuel, driver, and all maintenance including repairs, servicing, and liabilities for the entire contract period.
• The vehicle should be available for 12 hours daily at Kadana Hydro Electric Project.
• The contractor shall ensure timely vehicle replacement if required and maintain proper documentation.
• The contractor shall be responsible for insurance, registration, and legal compliance of the vehicle.
• The vehicle must be maintained in excellent condition, clean, and fully operational at all times.
• The contractor shall submit regular maintenance reports and ensure adherence to safety standards.
• The contract duration is 36 months, with the possibility of extension based on performance.
| Specification | Details |
|---|---|
| Model | BS6 Compliant AC Bolero Camper |
| Seating Capacity | 5 (04 + 01) |
| Fuel | As per tender specifications |
| Maintenance | All inclusive, including repairs, servicing, and liabilities |
| Duration | 36 months |
| Operating Hours | 12 hours daily |
• The successful bidder must provide vehicle documents such as RC book, insurance, and registration at the time of contract.
• The vehicle should be new or self-declared as per tender terms if offered for the first time.
• The contractor shall ensure compliance with all applicable government laws and regulations.
• The detailed specifications and contractual obligations are provided in the tender document attached.
Technical Specifications
| Parameter | Requirement |
|---|---|
| Vehicle Model | BS6 compliant AC Bolero Camper |
| Seating Capacity | 5 (04 + 01) |
| Vehicle Age | New or self-declared as per tender terms |
| Registration | RC Book, Insurance, and Vehicle Registration documents |
| Emission Standards | BS6 compliant |
| Insurance | Valid comprehensive insurance coverage |
| Additional Features | Safety features, GPS tracking, and vehicle maintenance logs |
Procedures:
- Bidders must submit vehicle documents along with technical bid.
- Vehicles will be inspected for compliance.
- Contract signing after successful evaluation.
- Vehicle handover and operational commencement.
Financial Requirements
The total estimated budget for this contract is between INR 10,00,000 and INR 15,00,000, depending on the bid evaluation. The bidder must submit a refundable EMD of INR 50,000, payable through Bank of Baroda, Kadana branch. The tender fee of INR 2950 is non-refundable. Payment terms include an initial payment upon contract signing and subsequent monthly payments based on vehicle operation and maintenance reports. The total cost breakdown includes vehicle rental, fuel, driver wages, and maintenance costs. All payments will be processed after verification of submitted reports and compliance with contractual obligations. The financial bid must be submitted through the designated electronic platform as per the tender guidelines.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹2,950
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
27-08-2026 11:30:00
Document Download End
17-09-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Administration - All
Authority & Contact
Officer Inviting Bids
Addl. Chief Engineer
Bid Opening Authority
Supdt. Engineer
Address
Kadana Hydro Electric Project, Diwda
Contact Details
Authority Records
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Documents 1
Tender Bolero Camper.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
18-09-2026 15:30
18-09-2026 16:00
25-09-2026 16:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Confirmation
User Defined Template-Standard
Commercial
Schedule - B
User Defined Template-Secured
Required Documents
Stage - Preliminary stage
Attach scan copy of Tender Fee and EMD
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - Technical Stage
Bidder have to submit their Valid Driving License must be Older than three years from the date of invitation of tender.
RequiredCopy of P.F. code from the appropriate provident fund authorities.
RequiredThe contractor on getting the work order but before starting the work shall have to furnish the copy of Labour License under the Contract Labour (Regulation & Abolition) from the appropriate authorities. Also required workman group insurance policy covering labour engaged.
RequiredIn case bidder wishes to take exemption from PF code & other Labour related compliances (Point no.2 &3 as above) then Bidder has to submit self-declaration stating that the vehicle will be driven by himself/herself or their family members only. In that case no PF document and labour laws shall be applicable. Further bidders have to prove his/her family relation for deploying driver/labour by submitting copy of certificate of talati (family tree) or certificate from competent government official.
RequiredBidder has to submit copy of Proprietorship /partnership/Memorandum of Article if participate as an agency or submit copy of declaration of individual bidder if participate as an individual bidder.
RequiredBidder as well as their driver/labour shall not have any criminal record and same should be duly certified by Police station.
RequiredBidder should have a separate valid GST registration number (If applicable) and PAN Number along with last 03 years income tax return documents.
RequiredBidder has to submit copy of vehicle documents for the offered vehicles against subject tender such as RC book, insurance and other vehicle related documents or bidder has to provide self-declaration stating that they shall provide newly purchase vehicles as per tender terms & condition and submit the documents accordingly if they found successful (lowest-1) bidder.
RequiredTender fee & EMD will be application as per NIT.
RequiredTechnical Bid, Terms & Conditions duly signed on each page, deviation if any clearly be brought out.
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Eligibility Criteria
• ✓ Must have valid registration and ownership documents for the offered vehicle.
• ✓ Must submit scan copies of Tender Fee and EMD as per the tender requirements.
• ✓ Valid Driving License of the driver must be older than three years from the date of tender invitation.
• ✓ Copy of P.F. code from appropriate authorities.
• ✓ Labour License under the Contract Labour (Regulation & Abolition) Act and workman group insurance policy covering engaged labour.
• ✓ Self-declaration for exemption from PF and Labour laws if applicable, along with proof of family relation if driven by family members.
• ✓ Copy of Proprietorship/Partnership/Memorandum of Articles or individual declaration.
• ✓ Police-certified certificate of no criminal record for bidder and driver/labour.
• ✓ Valid GST registration number (if applicable), PAN, and last 3 years' income tax returns.
• ✓ Vehicle documents such as RC book, insurance, and registration or self-declaration of new vehicles.
• ✓ Technical bid signed with terms & conditions, deviations if any.
| Qualification Requirement | Details |
|---|---|
| Financial | Bidder must meet minimum financial criteria as specified in tender documents |
| Experience | Proven experience in vehicle leasing or government transportation contracts |
| Legal | Valid licenses, registration, and compliance with applicable laws |
| Technical | Vehicles must meet specified technical standards |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The bid submission deadline is 17th September 2026 at 6:00 PM. Bidders must upload all required documents and complete the submission process before this time to be considered.
What documents are required to participate in this tender?
Participants must submit Tender Fee, EMD, valid driving license, P.F. code, Labour License, vehicle documents (RC book, insurance), GST registration, PAN, and signed technical bid. All documents should be scanned and uploaded as per tender guidelines.
How will the evaluation process be conducted?
Bids will be evaluated based on technical compliance, experience, and financial bid. The process includes technical and commercial evaluations with specific weightages, ensuring transparency and fairness. Minimum qualifying marks are 70% for technical assessment.
Can I participate if my vehicle is not brand new?
Yes, bidders can offer vehicles that are new or self-declared as per tender terms. If the vehicle is used, it must meet the specified technical standards and be compliant with emission norms and safety features.
Who can I contact for clarifications or training?
For clarifications or training, contact (n)code solutions at the provided email [email protected] or phone numbers listed in the contact section. Training sessions are organized every Saturday at Ahmedabad.